Turnkey Project Manager (Commercial HVAC)

Texas AirSystems, LLC.; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Texas AirSystems, LLC is seeking a Project Manager in Austin, TX to coordinate and manage administrative and logistical tasks through project completion. You will ensure timely completion, strong customer satisfaction, and effective collaboration with project teams, sales, customers, and manufacturers.

The role requires attention to detail, excellent communication, and the ability to thrive in a fast-paced, high-volume environment both in the office and in the field.

Qualifications

• 5+ years of HVAC, mechanical contracting, or construction industry experience.
• Bachelor’s degree in engineering or related field is a plus.
• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects.
• Experience with project management tools such as Procore, MS Project, Bluebeam is preferred.
• Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage and oversee all administrative tasks assigned by Project Management team and Operation Managers.
• Create and maintain job files, project records and archives in Procore and other CRM systems.
• Optimize the project through all stages to completion including managing invoices, managing purchase orders, expense.
• Manage multiple projects on an ongoing basis.
• Participate in project meetings and provide follow-up to team on key actions and priorities.
• Coordinate and manage Turnkey project management team schedules, prepare meeting agendas, take meeting minutes and manage all project correspondence.
• Manage subcontractor invoice review and processing.
• Track and manage project expenses to ensure adherence to budget guidelines.
• Manage and track project completion progress and maintain accurate and accessible documentation with all relevant project stakeholders.
• Oversee tracking of sales teams and/or subcontractor’s procurement of materials and equipment required for project.
• Develop and grow relationships with customers, contractors, project engineers and manufacturers.

Skills

HVAC experience

Multitasking

Detail oriented

Customer service

Education

Bachelor's degree in engineering or related field

Tools

Procore

MS Project

Bluebeam

MS Office

Job description

Austin, TX

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time.

Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.

The Opportunity

As the Project Manager, this individual will be responsible for coordinating and managing all administrative and logistical tasks through to project completion. Must be detailed, customer service oriented and have excellent organizational skills. Position requires a high level of oral and written correspondence with the Project Team, Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

• Manage and oversee all administrative tasks assigned by Project Management team and Operation Managers.
• Create and maintain job files, project records and archives in Procore and other CRM systems.
• Optimize the project through all stages to completion including managing invoices, managing purchase orders, expense
• Manage multiple projects on an ongoing basis.
• Participate in project meetings and provide follow-up to team on key actions and priorities.
• Coordinate and manage Turnkey project management team schedules, prepare meeting agendas, take meeting minutes and manage all project correspondence.
• Manage subcontractor invoice review and processing.
• Track and manage project expenses to ensure adherence to budget guidelines.
• Manage and track project completion progress and maintain accurate and accessible documentation with all relevant project stakeholders.
• Oversee tracking of sales teams and/or subcontractor’s procurement of materials and equipment required for project.
• Develop and grow relationships with customers, contractors, project engineers and manufacturers

The Required Profile

• 5+ years of experience in HVAC, mechanical contracting, or construction industry experience is required.
• Bachelor’s degree in engineering or related field is a plus.
• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects.
• Experience working in project management tools such as Procore, MS Project, Bluebeam is preferred.
• Ability to Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and OutlookOther Skills/Abilities

Strategic Skills

Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story

Operating Skills

Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.

Behavior Skills

Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals.

Personal and Interpersonal Skills

Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings.

Will be required to work in an office environment and frequently in the field.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Texas AirSystems is an Equal Opportunity Employer

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Texas AirSystems’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.