Trusts & Estates Legal Assistant - Expert Admin

Jackson Walker, LLP; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Jackson Walker, LLP is seeking a Trusts & Estates Legal Administrative Assistant to provide comprehensive administrative and legal support to attorneys in the firm's Trusts & Estates practice. The role includes preparing and distributing documents, coordinating client signings, and maintaining both digital and physical files.

The position also supports calendar management, time entry, billing, and client communications, ensuring confidential handling of sensitive information in a fast-paced

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 years of experience as a legal assistant preferred.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Proficiency with Adobe Acrobat and PDF document management.
• Experience with document management systems; iManage experience preferred.
• Experience with time entry systems.
• Strong written and verbal communication skills.
• Strong proofreading, grammar, spelling, and document formatting skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple concurrent assignments and work effectively under deadlines.
• Ability to work closely with attorneys in a fast-paced environment.
• Ability to think critically, exercise sound judgment, and demonstrate initiative.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Support estate planning and estate/trust administration activities.
• Coordinate client document signings and maintain original documents.
• Prepare and distribute correspondence and legal documents.
• Prepare, proofread, revise, and format documents.
• Use Microsoft Office to support attorney workflow.
• Use Adobe Acrobat to edit and organize PDFs.
• Maintain electronic and physical client files.
• Maintain attorney calendars and coordinate travel and meetings.
• Open new matters including conflict checks and engagement letters.
• Enter, review, and revise attorney time entries.
• Support timely prebill review and billing submission.
• Process attorney reimbursement requests and invoices.

Skills

MS Office proficiency

Adobe Acrobat

PDF management

Time-entry systems

Strong communication

Proofreading

Organization

Confidentiality

multitasking

Critical thinking

Education

High school diploma or GED

Bachelor's degree preferred

Tools

iManage

Microsoft Office Suite

Adobe Acrobat Pro

PDF document management

Job description

Jackson Walker, LLP is seeking a Trusts & Estates Legal Administrative Assistant to provide comprehensive administrative and legal support to attorneys in the firm's Trusts & Estates practice. The role includes preparing and distributing documents, coordinating client signings, and maintaining both digital and physical files.

The position also supports calendar management, time entry, billing, and client communications, ensuring confidential handling of sensitive information in a fast-paced