Trust Operations Specialist II

RiseMe; Honolulu (HI); On-site; USD 85,000 - 110,000; Full time

Job summary

Bank of Hawaii is seeking a detail-oriented professional to support trust payables and receivables, accounts administration, and securities transactions. The role emphasizes accuracy, compliance, and timely reporting.

You will coordinate with Trust Officers and Specialists, respond to clients and auditors, and aid in system updates and process improvements. Strong communication and analytical skills are essential.

Qualifications

• College degree or equivalent work experience.
• At least three years in financial services recommended.
• Proficient with PC-based software (Word, Excel, databases).
• Strong written and verbal communication; research and analytical skills.
• Compliance with laws, regulations and Bank policies.

Responsibilities

• Process and report trust payables/receivables, new and terminating accounts, securities settlement and custody.
• Handle account administration, deposits/withdrawals, balancing, and trust system maintenance.
• Respond to internal/external client requests promptly; prepare memos and reports.
• Train and assist Trust Officers and Trust Specialists on accounting transactions.
• Ensure compliance with policies, procedures, and regulatory requirements.

Skills

Written communication

Verbal communication

Analytical skills

Interpersonal skills

Attention to detail

Education

College degree or equivalent experience

Tools

Word processing

Excel

Database software

Job description

Under the direction of the Section Manager and/or Supervisor, the position is responsible for accurate processing and reporting of trust payables, receivables, new and terminating account, securities settlement and custody, document preparation and review, records management, and trust system maintenance.

Responsibilities

• Accomplishes day-to-day account administration activities, including deposits and withdrawals of cash and assets, balancing of transactions, and interface functions. Coordinates support division functions to ensure accurate and timely account activities and maintains current and accurate information on the trust computer/accounting system.
• Administers accounts per policy and procedures, laws and regulations, and governing documents. Responds to all internal and external client requests on a timely basis. Independently handles all operational requirements of accounts. Completes various memos, reports, balancing functions, and internal and external correspondence, as appropriate. Tracks delinquencies and works with the appropriate Trust Officers for resolution. Reviews documentation for requirements and compliance. Responds to internal and external auditors’, financial institutions’, vendors’ and agencies’ requests verbally and in writing.
• Assists and trains Trust Officers and Trust Specialists to process various types of accounting and securities transactions necessary for the proper administration of trust and custody accounts.
• Works independently to perform complex processing requirements. Performs research to resolve problems, initiating corrective actions and following through to ensure client’s satisfaction and to prevent recurrence.
• Assists in establishing and maintaining policies and procedures relative to the department’s function. Coordinates and participates in testing of system updates, enhancements, conversions, and process improvements.
• Provides back-up support to other department supervisors and managers, internal and external customers, and technical support staff to ensure uninterrupted workflow.
• Performs and coordinates section related projects as required. Conducts research and analysis, recommends alternatives, develops task plans, and ensures implementation. Keeps informed of current bank policies and procedures, governmental laws and regulations. Attends ongoing product training and maintains and develops personal and technical skills relative to the position.
• Performs all other miscellaneous responsibilities and duties as assigned.

Qualifications

• College Degree in related field or equivalent work experience.
• At least three years of experience in the financial services area is highly recommended.
• Demonstrated proficiency in the use of a PC/computer based software to include word processing, spreadsheets and database programs.

• Demonstrated written and verbal communications skills. Strong research, analytical, and interpersonal skills. Demonstrated organizational skills and attention to detail.

  As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

  Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow.

  We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit https://www.boh.com/careers.