Commercial Banking Support Specialist

Bank of Hawaii; Honolulu (HI); On-site; USD 52,000 - 76,000; Full time

Job summary

Bank of Hawaii is seeking an Individual Contributor to support Commercial Banking operations by maintaining customer, loan, and account information and handling document administration and records management. The role emphasizes accuracy, regulatory compliance, and timely processing across data maintenance and reporting, with strong customer support to assist teams in delivering reliable service.

This position requires attention to detail, confidentiality, and the ability to manage multiple

Qualifications

• High school diploma or GED.
• Minimum 5 years of experience in administrative, clerical, data entry, customer service or related experience.
• Proficient with Microsoft Office applications.
• Intermediate knowledge and skill proficiency in accuracy & efficiency, communication, cross-functional collaboration, customer experience, data entry, organization, problem solving, records management, quality control, technology literacy, and time management.
• Demonstrated ability to manage multiple priorities while meeting established deadlines. Must be detail oriented with ability to review documents for completeness, identify discrepancies, and follow established procedures. Effective team player, ability to maintain confidentiality and handle sensitive customer and Bank information.

Responsibilities

• Loan and Account Administration: Maintains customer, borrower, guarantor, loan, and account information within designated systems, including creation, updating, verification, and processing of records.
• Document and Records Management: Maintains electronic and physical customer files, document repositories, and recordkeeping systems, ensuring compliance with retention and confidentiality.
• Quality Control and Compliance Support: Reviews loan documentation for completeness and accuracy, coordinates corrections, and supports regulatory reviews.
• Reporting and Data Maintenance: Gathers and maintains information from multiple sources to support regulatory, management, and departmental reporting.
• Operational and Customer Support: Assists Commercial Banking teams with research requests, servicing activities, document administration, and issue resolution.
• Performs other responsibilities and duties as assigned.

Skills

Microsoft Office

Data entry

Customer service

Records management

Time management

Attention to detail

Confidentiality

Cross-functional collaboration

Problem solving

Technology literacy

Education

High school diploma or GED

Job description

Job Description

As an Individual Contributor, this role supports Commercial Banking operations through the accurate maintenance of customer, loan, and account information, document administration, records management, and operational support functions. The position contributes to the efficient execution of established processes by ensuring information is complete, accurate, organized, and maintained in accordance with regulatory requirements, Bank policies, and departmental procedures.

Responsibilities

• Loan and Account Administration: Maintains customer, borrower, guarantor, loan, and account information within designated systems, including the creation, updating, verification, and processing of records. Supports established workflows by ensuring information is accurate, complete, and entered in a timely manner.


• Document and Records Management: Maintains electronic and physical customer files, document repositories, and recordkeeping systems. Reviews, indexes, uploads, archives, and organizes documentation while ensuring compliance with record retention and confidentiality requirements.


• Quality Control and Compliance Support: Reviews approved loan documentation and related information for completeness, accuracy, proper coding, and adherence to established policies, procedures, and documentation standards. Identifies discrepancies, coordinates corrections with appropriate parties, and supports audit, examination, and regulatory review activities.


• Reporting and Data Maintenance: Gathers, verifies, compiles, and maintains information from multiple sources to support regulatory, management, Board, and departmental reporting requirements. Generates routine reports, spreadsheets, correspondence, and other administrative materials using information from Bank systems and databases.


• Operational and Customer Support: Assists Commercial Banking teams with research requests, servicing activities, document administration, records maintenance, financial information support activities, and operational support functions. Responds to inquiries, researches documentation issues, resolves routine discrepancies, and escalates concerns as appropriate.


• Performs other responsibilities and duties as assigned.

Qualifications

• High school diploma or G.E.D.


• Minimum 5 years of experience in administrative, clerical, data entry, customer service or related experience.


• Proficient with Microsoft Office applications.


• Intermediate knowledge and skill proficiency in accuracy & efficiency, communication, cross-functional collaboration, customer experience, data entry, organization, problem solving, records management, quality control, technology literacy, and time management.


• Demonstrated ability to manage multiple priorities while meeting established deadlines. Must be detail oriented with ability to review documents for completeness, identify discrepancies, and follow established procedures. Effective team player, ability to maintain confidentiality and handle sensitive customer and Bank information.

As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow.

We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit https://www.boh.com/careers.