Trust Administrator I

Advisor Group Inc.; Kentucky; On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

Vacation and sick time

Volunteer days

Job summary

Premier Trust, a member of Osaic, is seeking a Trust Administrator I to join our Las Vegas office. The role focuses on basic trust account administration, maintaining records, and producing reports while delivering strong client service.

Responsibilities include opening accounts, processing disbursements, coordinating with trust officers, preparing regular reports, and ensuring compliance with BSA/AML policies and confidentiality requirements.

Qualifications

• HS Diploma or GED required or equivalent combo of education and experience.
• Experience performing administrative duties in a financial institution context.
• Familiarity with trust/accounting concepts and regulatory requirements.

Responsibilities

• Open new accounts by collecting information and documentation.
• Prepare forms for disbursements, deposits, wires, and ACH transfers.
• Consult with trust officer on vesting, assets handling and compliance.
• Maintain and organize customer account files and records.
• Prepare monthly, quarterly and annual management reports.

Skills

Attention to detail

Time management

Customer service

Communication

Data entry

Education

HS Diploma or GED

Financial institution experience

Tools

Microsoft Word

Microsoft Excel

Job description

Summary

We are seeking a Trust Administrator I to join the team within Premier Trust, a member of Osaic. The position of Trust Administrator I is responsible for ensuring the basic administration of trust accounts. This includes maintaining all account records and producing reports as needed. Also, this position will represent the company by maintaining good customer relations.

Location: Las Vegas, NV

Type: Full-time (5 days weekly in office – Monday to Friday)

Salary: $40,000 - $50,000 per year + annual bonus

Actual compensation offered will be determined individually, based on a number of job-related factors, including location, skills, experience, and education.

Our competitive salaries are just one component of Osaic’s total compensation package. Additional benefits include:

• health
• vision
• dental insurance
• 401k
• vacation and sick time
• volunteer days and much more

To view more details of what you can look forward to, visit our careers page: https://careers.osaic.com/Creative/Benefits

Responsibilities

• Authority to open new accounts by obtaining the latest information and documentation from clients; reviewing and analyzing documentation; tracking and following up on missing items; completing new account forms.
• Prepares forms for client disbursements, deposit receipts, automatic payment set up requests, wire transactions, ACH transfers, and trade requests.
• Provides consultation with trust officer regarding proper vesting, handling, and following of assets.
• May contact or correspond with persons, agencies, and organizations that have an interest in any aspect of assigned accounts.
• Review and process various reports.
• Performs duties including schedules appointments and/or tasks as necessary; assembles documents, reports, or other information as required; answers and directs calls; takes and relays messages; sorts, screens, and distributes mail without supervision.
• Organizes and maintains customer account files.
• Closes accounts in accordance with company procedures.
• Provides effective customer service and responds to inquiries from internal and external customers.
• Ensures answers or information is received by inquiring party; investigates and resolves problems within given knowledge level.
• Gathers and calculates data and prepares a variety of monthly, quarterly, and annual reports for management ensuring reports are accurate, complete, and prepared on schedule.
• Composes, prepares, and proofreads for supervisor’s signature correspondence such as internal memorandums letters and emails to customers.
• Operates personal computer to input and process data.
• Maintains strict confidentiality of all records and data received and produced.
• Creates and maintains database and spreadsheet files.
• Complies with Bank Secrecy Act (“BSA”), OFAC Anti-Money Laundering (“AML”), and USA PATRIOT ACT policies, procedures, by properly verifying the identity of any person/business an account, maintaining records of the information used to verify each costumer and consulting lists of known terrorists before opening an account.
• Report any customer suspected of suspicious activity immediately to the BSA/Compliance Officer.
• Reconcile credit card statements monthly; submit receipts; reimburse Premier Trust from client account when applicable.
• All other duties as assigned.

Education Requirements

• H.S. Diploma or equivalent (GED) required and or the equivalent combination of education and experience.
• Work-related experience should consist of administrative duties in the area assigned (such as Branch Banking, Human Resources, IT, Loan Processing, Marketing, Administration, CRA/Community Development, Trust etc.) with a financial institution background.
• Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.

Basic Requirements

• 1+ years basic knowledge of related state trust and federal trust and applicable financial institution compliance regulations, and other Trust Administration/operational policies required.
• Basic administrative assistant skills typically result from a combination of education in computer operation and several years of experience in an administrative position.
• Basic knowledge of related state trust and federal trust and applicable financial institution compliance regulations, and other Trust Administration/operational policies.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Basic knowledge of general office practices.
• Skills in personal computer operation; understanding of various software applications, and word processing, spreadsheet, and specialty software programs (e.g., Microsoft Word, Excel etc.).
• Typing skills to meet production needs of the position.
• Ability to deal with routine to difficult problems involving multiple facets and variables in non-standardized situations.
• Basic math skills; calculate interest and balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; locate routine mathematical errors; compute rate, ratio, and percentage.
• Effective oral, written, and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, draft reports and correspondence, speak clearly to customers and employees.
• Courteous social skills to welcome visitors in a business environment.
• Effective organizational and time management skills.
• Ability to work with general supervision while performing duties.
• Ability to pay close attention to detail.