Trust Administrator

Smith Debnam Narron Drake Saintsing & Myers, L.L.P.; Raleigh (NC); On-site; USD 52,000 - 78,000; Full time

Job summary

Smith Debnam Narron Drake Saintsing & Myers, L.L.P. in Raleigh, NC seeks a trust accounting specialist to reconcile client trust accounts, post funds daily, and perform monthly reconciliations in line with firm procedures.

The role requires an Accounting/Finance BA, solid math skills, and strong Excel experience. You will prepare reports, process payments, and support audits with meticulous documentation.

Qualifications

• Accounting/Finance BA degree preferred.
• Basic understanding of accounting processes (Ledgers, Credits and Debits).
• Advanced mathematical skills.
• Strong Excel experience.
• 1+ years experience in Finance or Accounting.
• Ability to work in a team environment.
• Good verbal and written communication skills.
• Proven ability to multitask and prioritize workflow.
• Proficient organizational skills and strong attention to detail.

Responsibilities

• Reconcile monthly trust accounts statements with the bank as well as the system account balance.
• Post all funds received each day to the individual client accounts.
• Pull client remittance reports and cost invoices to send as per work standards.
• Create a web pay report to import in the system as well as one for daily payment postings.
• Cut cost checks for all legal filings according to each client’s standards.
• Prepare a daily deposit reconciliation file for all payments received.
• Perform daily imaging of all payments received and scan each into the appropriate file.
• Reverse all cost checks received daily and code accordingly.
• Prepare and consolidate information and support documentation for client audits as needed.
• Pay invoices weekly for E‑filing fees, FedEx fees and Certified mail receipts.
• Review, prepare and make daily deposits electronically for each client trust account.
• Reconcile and pay client cost and fee invoices as received.
• Assist with financial task and trust account projects as needed.

Skills

Attention to detail

Multitasking

Communication skills

Team collaboration

Accounting knowledge

Problem solving

Education

Accounting/Finance BA degree

Tools

Microsoft Excel

Job description

Summary Job Description

This position is responsible for monitoring and reconciling all transactions for money received and processed through our client trust accounts. Ensuring that all transactions performed are being handled according to prescribed policies and procedures and to maintain controls established to safeguard client assets. It is also responsible for daily and monthly payment and bank reconciliations.

Essential Duties And Responsibilities

• Reconcile monthly trust accounts statements with the bank as well as the system account balance
• Post all funds received each day to the individual client accounts
• Pull client remittance reports and cost invoices to send as per work standards
• Create a web pay report to import in the system as well as one for daily payment postings
• Cut cost checks for all legal filings according to each client’s standards
• Prepare a daily deposit reconciliation file for all payments received
• Perform daily imaging of all payments received and scan each into the appropriate file
• Reverse all cost checks received daily and code accordingly
• Prepare and consolidate information and support documentation for client audits as needed
• Pay invoices weekly for E‑filing fees, FedEx fees and Certified mail receipts
• Review, prepare and make daily deposits electronically for each client trust account
• Reconcile and pay client cost and fee invoices as received
• Assist with financial task and trust account projects as needed

Knowledge, Skills, And Abilities Required

• Accounting/Finance BA Degree is preferred
• Basic understanding of accounting processes (Ledgers, Credits and Debits)
• Advanced mathematical skills are required
• Intermediate skills in Microsoft Office, strong Excel experience required
• 1+ years experience in Finance or Accounting
• Ability to work in a team environment
• Good verbal and written communication skills, legible handwriting
• Strong ability to process large volume of work in an efficient and precise manner
• Proven ability to multitask and prioritize workflow
• Proficient organizational skills and strong attention to detail