Trust Administrator

Hancock Whitney; Tampa (FL); On-site; USD 48,000 - 70,000; Full time

Job summary

Hancock Whitney is seeking a Trust Administrator in Tampa to provide administrative and operational support to Trust Advisors. You will handle client inquiries, assist with account openings/closings, and facilitate transfers while maintaining compliance with banking regulations.

The role requires strong client service, independent problem solving, and collaboration with Relationship Managers on more complex accounts. A related education background and MS Office skills are expected.

Qualifications

• High School diploma or GED; bachelor's preferred.
• 4+ years in Trust Administration or related areas recommended.
• Equivalent education/experience may be considered.
• Excellent judgment and analytical skills required.
• Basic banking knowledge and MS Office proficiency.

Responsibilities

• Serve as the administrative contact for clients and third-party providers.
• Respond to inbound client inquiries and resolve issues with timely follow-up.
• Assist Advisors with complex issues and independent work.
• Coordinate funds transfers and monitor cash levels for accounts.

Skills

Trust Administration

Customer Service

Attention to detail

Education

High School diploma or GED

Bachelor's degree in Business/Finance/Accounting

Tools

Microsoft Office

Job description

JOB FUNCTION / SUMMARY:

Trust Administrators provide administrative and operational support to assigned Trust Advisor/ Relationship Manager (s) by delivering excellent customer service while contributing to the overall goals and objectives of Wealth Management. This support includes research and resolution of client issues, the administration of account opening and closing procedures and facilitation of the transfer of funds. The Trust Administrator 2 position assists and supports Trust Advisor/Relationship Manager(s) with more complex relationships and in business development activities.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serves as the administrative contact for clients and third party providers in the servicing of client accounts and relationships.
• Provide superior client service in responding to inbound calls from clients and resolving inquires or requests related to their accounts. Assume ownership of issues and deliver proper follow up.
• Consults with Advisor/Relationship Managers regarding more complex issues but requires the ability to work independently with little supervision.
• Identifies opportunities to enhance client experience through independent identification of account issues.
• Assist Trust Advisor/Relationship Manager in tasks required in administering accounts including: document management (imaging, faxing, photocopying, maintaining files).
• Coordinate with Trust Advisor/Relationship Manager to complete assigned account administrative reviews and timely exception remediation.
• Prepare discretionary requests, with required documentation for Trust Advisor/Relationship Manager review.
• Facilitate money transfers in accordance with bank policy - checks, wires, ACH, internal transfers.
• Monitor cash levels for assigned client accounts.
• Review transactions to identify errant transactions and ensure proper postings.
• Support departmental projects on an as needed basis.
• Analyze trust/financial information, react accordingly and prioritizes as appropriate.
• Keeps current with all laws and regulations applicable to primary Trust function.
• May serve as backup to other Wealth Management Administrative Assistants as needed.
• All duties require an awareness and adherence to policies/procedures and compliance requirements
• Incumbent is required to comply with all applicable federal, state, and local banking and industry related laws and regulations including but not limited to the Bank Secrecy Act.

SUPERVISORY RESPONSIBILITIES:

None

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• High School diploma or GED required. Bachelor's degree in Business, Finance, or Accounting strongly preferred.
• Requires 4 years of related experience preferably in one or more of the following: Trust Administration, Trust compliance, Employee Benefits, Stock Transfer, Brokerage Operations, and/or Financial Analysis.
• An equivalent combination of education and related experience or training may be considered.
• Duties are varied and complex and necessitate use of excellent judgement and analytical skills.
• Basic knowledge and understanding of banking industry and Trust administration and operations required.
• Proficiency with Microsoft Office applications; basic Excel and Word skills required.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:

• Ability to travel if required to perform the essential job functions
• Ability to work under stress and meet deadlines
• Ability to operate related equipment to perform the essential job functions
• Ability to read and interpret a document if required to perform the essential job functions
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an \"undue hardship\" then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.