Trust Accounting Associate, Theatre

Global Sports Jobs Limited; New York (NY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Eligible for benefits and a bonus

Job summary

Creative Artists Agency (CAA) in New York City offers a hybrid accounting role focused on invoicing, collections, and routine AR/AP duties. The position emphasizes accurate data entry, contract review, and timely communications with agents, managers, and the trust department.

Ideal candidates have 3+ years of accounting experience, strong MS Office skills, and high attention to confidentiality. A Bachelor's degree is preferred for the role.

Qualifications

• Must have 3+ years of finance or accounting experience.
• Experience reconciling accounts and statements and resolving discrepancies.
• Strong interpersonal and communication skills.
• Ability to multitask and manage conflicting priorities.
• Experience in fast-paced, high-volume corporate environment.
• Unimpeachable integrity and ability to maintain confidential information.
• Proficiency in the Microsoft Office Suite.
• 10-key by touch and typing speed 45 wpm.

Responsibilities

• Carry out basic accounts receivable and accounts payable duties, including data entry and billing.
• Review contracts and bookings reports to ensure accurate information is entered into the accounting system.
• Investigate held cheques or wires with the client team to submit missing bookings.
• Support agents and assistants with coordinating booking report submission questions.
• Escalate collection of missing booking reports to the Trust Accounting Supervisor where no response is received within the defined timeframe.
• Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department, including in-person meetings.
• Perform month-end close tasks for accounts receivable and booking revenue per policies.
• Perform accurate monthly billing adjustments and handle billing questions and discrepancies.
• Identify variances and support AR budget process.
• Create and manage Excel spreadsheets customised to client needs.
• Support special projects and process improvement initiatives.

Skills

Accounts receivable

Accounts payable

Excel

MS Office

Typing 45 wpm

10-key by touch

Communication skills

Teamwork

Multitasking

Confidentiality

Education

Bachelor's degree preferred

Job description

About the Role

The accounting team is seeking a professional to strengthen its function, focused on a range of accounting tasks and responsible for providing accurate, timely accounting information to support decision-making. The role's primary responsibility is to ensure timely invoicing and collection of client payments, covering basic accounts receivable and accounts payable duties, follow-up on outstanding invoices, data entry and billing. The postholder works closely with agents, assistants, managers, attorneys, studio contacts and the trust department, including through in-person meetings. It is suited to a professional who thrives in a fast-paced, dynamic accounting environment.

Key Responsibilities

• Carry out basic accounts receivable and accounts payable duties, including data entry and billing.
• Review contracts and bookings reports to ensure accurate information is entered into the accounting system.
• Investigate held cheques or wires with the client team to submit missing bookings.
• Support agents and assistants with coordinating booking report submission questions.
• Escalate collection of missing booking reports to the Trust Accounting Supervisor where no response is received within the defined timeframe.
• Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department, including in-person meetings.
• Perform month-end close tasks for accounts receivable, booking revenue in line with revenue recognition policies and updating closing schedules.
• Perform accurate monthly billing adjustments and handle billing questions and discrepancies.
• Support the accounts receivable budget process by providing information, identifying variances and implementing corrective actions.
• Identify and collect on past due balances while maintaining positive relationships with customers and clients.
• Conduct monthly training for new agent assistants, familiarising them with trust accounting functions and how to submit bookings.
• Create and manage Excel spreadsheets customised to client needs and requests.
• Support special projects, company initiatives and process improvement initiatives, and perform other accounting tasks as requested by supervisors and management.

Required Experience & Qualifications

• Must have 3+ years of finance or accounting experience.
• Experience reconciling accounts and statements and resolving discrepancies.
• Strong interpersonal and communication skills.
• Ability to work well within a team and represent the culture of the company.
• Demonstrated ability to multitask and manage conflicting priorities.
• Ability to succeed in a fast-paced, highly demanding, high-volume, dynamic corporate environment.
• Unimpeachable integrity and the ability to be trusted to maintain confidential information.
• Proficiency in the Microsoft Office Suite.
• 10-key by touch.
• Typing speed of at least 45 words per minute.
• Good organisational skills and the ability to multitask.
• Willingness to take initiative and ask for additional work when needed.

Preferred Skills

• Bachelor's degree preferred.
• Entertainment industry experience is preferred.

Workplace

• Hybrid working arrangement based in the New York City office.

Salary

• New York, NY: $28.00 – $32.00 annual base salary range.
• Final salary may vary based on factors including relevant experience, time in the role, business sector and geographic location, among other criteria.

Benefits & Perks

• Eligible for benefits and a discretionary bonus.

The Application Process

1. Submit a complete and legible application; an incomplete application may affect consideration for employment.

About the Company

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing and philanthropy. Founded in 1975 and headquartered in Los Angeles, CAA has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai and Beijing, among other locations globally.