Trucking Dispatch Administrative Assistant

Northeast Paving; Nashua (NH); On-site; USD 36,000 - 48,000; Full time

Job summary

Newport Construction is seeking an Administrative Assistant to support the Trucking Dispatcher and other departments. The role focuses on scheduling, record-keeping, and report preparation in a construction setting.

Qualified candidates will have 1+ year administrative experience, a high school diploma or GED, and strong MS Office skills. The environment includes office work with periodic site visits and a focus on safety and efficiency.

Qualifications

• High school diploma or GED required.
• Must understand work directions and communicate effectively.
• Excellent written and verbal communication skills.
• Well organized and detail oriented.
• Able to work with frequent interruptions.
• Proficient with MS Office (Word/Excel/PowerPoint).
• Experience in construction/contracting preferred.
• Strong customer service skills.

Responsibilities

• Assist with scheduling and dispatching for the Trucking Dispatcher.
• Maintain records, logs, and schedules.
• Prepare detailed reports.
• Track equipment deliveries.
• Perform filing and document control.
• Routine office activities.
• Other duties as assigned by supervisors.

Skills

Communication

Organization

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Position Type: Full Time (40+)

General Description

The Trucking Dispatcher Administrative Assistant will provide support to Trucking Dispatcher, and other departments, as needed.

Key Duties

• Assist with the scheduling and dispatching schedule for the Trucking Dispatcher
• Assist with maintaining records, logs and schedules
• Assist with preparing detailed reports
• Assist with tracking equipment deliveries
• Perform Filing and Document Control
• Routine Office Activities
• Other duties assigned by supervisors as needed

Qualification Requirements

To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience and Skills.

This position typically is semi entry-level, however it requires a minimum of one (1) or more years of previous experience in an administrative support role.

• A high school diploma or general education degree (GED) is required.
• Must be able to understand work directions and communicate effectively
• Excellent written and verbal communication skills
• Must be well organized and detail oriented
• Must be able to work with constant interruption
• Must be proficient with MS Office to include; Word, Excel and PowerPoint
• Previous experience in construction and contracting is preferred
• Must have strong customer service
• Previous office administration experience in a construction setting is highly desired

Physical Demands.

• Frequent ability to sit for prolonged periods of time;
• Ability to drive a company vehicle for various recruiting events.
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment.

• Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required.
• Noise level in the typical office work environment is quiet.

Demonstrates Safety 1st

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Newport Construction is experienced in all forms of heavy civil construction. Our talented engineers and skilled craft employees are experts in all manner of projects, and in all work environments including the most heavily trafficked urban areas. Whatever the project, Newport Construction has the talent, experience, and resources to deliver. Our teams are formed by experts in the construction industry who can build state-of-the‑art roads, bridges, railways, and commercial centers. These teams are committed to delivering the highest‑quality services on time, on budget, and engineered to provide maximum value to our clients in both the public and private markets.

We support a Drug‑Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.