Trip Development Coordinator II - LU Send

Liberty University; Lynchburg (VA); On-site; USD 44,000 - 50,000; Full time

Job summary

Liberty University in Lynchburg, VA seeks a Travel Coordinator to design, coordinate, and manage group travel programs, domestic or international, from concept through completion. You will collaborate with faculty, campus departments, and ministry partners to create itineraries aligned with academic, missional, and service-learning goals.

The role requires evaluating destinations and vendors for safety and value, ensuring risk and liability policies are met, coordinating registrations and

Qualifications

• Four-year college degree required.
• Two+ years in travel logistics or experience facilitating student travel.
• Mature business communication skills.
• Experience working with university or higher-education faculty preferred.

Responsibilities

• Design, coordinate, and manage group travel programs (domestic or international).
• Collaborate with faculty, campus departments, and ministry partners to develop itineraries aligned with academic, missional, and service-learning goals.
• Research and evaluate destinations, partners, and vendors for safety, cost, and quality.
• Ensure travel programs meet risk, safety, and liability policies.
• Coordinate liability waivers, insurance, medical forms, and pre-trip safety protocols.
• Maintain records of trip details, logistics, and participant information.

Skills

Business communication

Organizational skills

Microsoft Office

Learning agility

Education

Four-year college degree

Two+ years in travel logistics / travel for students

Travel/tourism certificate (preferred)

Job description

Responsible for facilitating the coordination and development of various initiatives and projects within the Office of Spiritual Development (OSD).

Essential Functions And Responsibilities

• Design, coordinate, and manage assigned group travel programs (domestic or international) from concept through completion.
• Collaborate with faculty, campus departments, and ministry partners to develop meaningful trip itineraries that support academic, missional, and service-learning goals.
• Research and evaluate potential destinations, ministry partners, host organizations, and travel vendors for mission fit, safety, cost, and quality.
• Ensure all assigned travel programs meet university risk, safety, and liability policies.
• Coordinate and confirm liability waivers, insurance coverage, medical forms, and pre-trip safety protocols.
• Work with supervisor and team to develop post-trip debriefing experiences to support reflection, learning, and spiritual growth.
• Work with Operations and logistics team to oversee trip budgets, cost estimates, and financial tracking to ensure accurate and transparent accounting.
• Coordinate participant registration, payments, and documentation.
• Maintain accurate records of all trip details, logistics, ministry and organizations, vendors, contracts, and faculty and student information.
• Maintain and strengthen relationships with travel providers, mission partners, local churches, NGOs, and academic departments.
• Develop group travel experiences that foster academic enrichment, spiritual discipleship, cultural intelligence, and global engagement.
• Uphold LU Send policies, procedures, and deadlines in the coordination of trip budgets, itineraries, and applicant requirements.
• On occasion, participate in scouting trip locations and serve as a leader of group trips as needed.
• Promote active and broad participation by faculty, staff, and students in all areas of the department’s work.
• Assist in the planning, coordinating, and execution of all department events and opportunities as directed.
• Remain well-informed of all leading technologies, processes, and engagement for best hospitality, communications, and event management.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU's Christian model and Mission - Training Champions for Christ.

Supervisory Responsibilities

• None

Required & Preferred Qualifications And Credentials

Education and Experience

• Four-year college degree
• Two+ years in a travel logistics, international service function or experience facilitating student travel
• Mature business communication skills

Preferred Experience

• A professional concentration or certificate in travel/tourism
• Experience working with University and Higher-education faculty

Abilities and Competencies Essential to the Function of the Job

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Computer skills, especially Microsoft office; ability to learn new skills quickly.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical And Sensory Abilities

• Occasionally required to travel to local and campus locations.
• Occasional international or domestic travel may be required.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Occasionally required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 25 or fewer pounds.

Working Conditions

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally.

Driving Requirements

Use of one's personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. There will be occasional travel required to on-campus, local, and domestic locations. Occasional international travel.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$44,000.00 - $50,000.00

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.