Office Assistant

The Chronicle Of Higher Education, Inc.; Lynchburg (VA); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Liberty University is seeking an Administrative Assistant to support office operations, calendar management, travel arrangements, and events. The role includes greeting guests, assisting with budgets, and ensuring adherence to university policies.

The position requires strong communication and organizational skills and a commitment to the university’s Christian mission. Tiered responsibilities involve supporting senior staff, planning donor events, and maintaining correspondence and reports.

Qualifications

• High School Diploma or equivalent is required.
• 2+ years’ experience in an administrative role.
• Strong communication and organizational skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Detail oriented with accuracy in task execution.
• Ability to maintain confidentiality.

Responsibilities

• Answering phones and tracking high priority items such as emails, meetings, etc.
• Assist the Development staff with scheduling appointments and meetings.
• Supports maintenance of the master calendar for meetings, conference room bookings, golf cart reservations, and events.
• Monitors inventory and orders office supplies and equipment when necessary.
• Greet guests and provide hospitality.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.

Skills

Excellent communication

Organizational skills

Confidentiality

Teamwork

Education

High School Diploma

Associate’s degree

Bachelor’s degree in business-related discipline

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Banner

CRM systems

Job description

The Administrative Assistant is responsible for supporting officeoperations. This involves, but is not limited to, providing administrative support, related procedures, understanding and enforcing office policy, calendar management, assisting with travel and reconciliation, scheduling appointments, greeting guests and providing hospitality, and assisting with events.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Answering phones and tracking high priority items such asemails, meetings, etc.
• Assists the Development staff with scheduling appointments andmeetings.
• Supports maintenance of the master calendar for meetings,conference room bookings, golf cart reservations, and events.
• Monitors inventory and orders office supplies and equipmentwhen necessary.
• Greet guests and provide hospitality.
• Strictly adheres to Liberty University policies, representingthe University in an exemplary manner.
• Works effectively as a team member, embracing and fosteringLU’s Christian model and Mission – Training Champions forChrist.
• Ability to articulate and defend the unique Christianeducational mission and vision of Liberty University and itssubsidiaries to a wide variety of individuals and groups.

Tier 2

• Assist with travel arrangements for the development staff.
• Reconcile p-card transactions.
• Assist with planning development events both on and offcampus.
• Drafting correspondence, creating basicspreadsheets/reports.

Senior

• Assists three Vice Presidents with scheduling appointments andmeetings, answering the phone, and tracking high priority items,and booking travel (air, vehicle rental, hotel, and meeting/eventplanning as needed)
• Interacts with internal departments and outside entities
• Arranges donor events both on and off campus
• Supports processing of signoffs and necessary budget paperworksuch as requisitions, budget amendments, contracts and expensereports, etc
• Assists in the management of the budget of the VP’s specificareas

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Tier 1

• High School Diploma
• 2+ years’ experience required
• Excellent communication and organizational skills
• Knowledge of Microsoft Office products including MicrosoftWord, Excel and Outlook.
• Detail oriented

Tier 2

• Associate’s degree or minimum 4 years’ equivalent experience inprofessional setting with administrative responsibilities.
• Proficient in Microsoft Office products particularly Word,Excel, Outlook and Power Point.
• Previous event planning experience.

Senior

• Bachelor’s degree in business-related discipline or 5+ years’equivalent experience in a professional role with administrativeresponsibilities.
• Knowledge of Banner, CRM systems
• Knowledge of Development as it relates to Higher Education
• Excellent Computer skills

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professionalmanner.
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity and tact.
• Possess public communication skills that allow professionalrepresentation of Liberty University.
• Strong organizational skills.
• Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature.

Physical and Sensory Abilities

• May be required to travel across campus and within the LUcampus/community.
• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak in order to effectivelycommunicate orally.
• Regularly required to stand, walk, and climb stairs to moveabout the campus.
• Handle materials, reach overhead, kneel or stoop in order toconduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well lighted, and the noise level is moderate.Working environment may include facilitation of events outdoorsoccasionally.

Driving Requirements

If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting forall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to the requirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs.