Tribal Executive Admin Assistant (37215)

Agua Caliente Band Of Cahuilla Indians; Palm Springs (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical and dental benefits

401(k) with employer match

3+ weeks paid time off per year

Casino discounts

Fuel discounts

Tuition reimbursement

Wellness reimbursement

Job summary

Agua Caliente Band of Cahuilla Indians is hiring an Administrative Assistant to support senior managers with clerical tasks, confidential reports, and special projects. You will manage calendars, prepare agendas and minutes for multiple committees, and produce a variety of business documents with MS Office.

The role requires strong English communication, organization, and the ability to handle attention to detail with minimal supervision in a fast-paced environment.

Qualifications

• 5+ years experience at an Administrative Assistant level or higher or equivalent combination of education, training, or experience.
• Proficient with MS Office Suite including Outlook, Word, Excel, and PowerPoint.
• Strong English written and verbal communication skills.
• Ability to organize and prioritize work, meet deadlines, and work with minimal supervision.
• Associates degree preferred but not required.

Responsibilities

• Coordinate in-person and/or online meetings.
• Outlook calendar management for CPO.
• Independently perform department level projects as assigned.
• Prepare and distribute Indian Planning Commission agendas, packets and minutes.
• Prepare and distribute Agua Caliente Water Authority agendas, packets and minutes.
• Prepare Departmental agenda packets for weekly Tribal Council meetings.
• Prepare Departmental Annual Report.
• Review and prepare property tax statements for processing.
• Draft internal and external communications relating to department projects.
• Assist in tracking and reporting department expenditures including invoice processing.
• Provide excellent guest service.

Skills

Strong English communication

Education

Associates Degree in Business Administration

High school diploma or GED

Tools

MS Office Suite

Outlook

MS Word

Excel

PowerPoint

Job description

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.

• rich medical and dental benefits
• a 401k plan with employer match
• more than 3 weeks of paid time off per year for newly hired employees
• food and beverage discounts at our three casinos
• fuel discounts
• tuition and wellness reimbursement

WHO ARE WE:

The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

Job Description Summary

Supporting senior-level managers and executives, providing clerical and administrative support including the production of written/verbal communications, preparing highly confidential and business-sensitive reports and presentations, responding to department-level inquiries, and executing various complex projects and assignments.

Essential Duties And Responsibilities (other Duties May Be Assigned)

• Coordinate in-person and/or online meetings
• Outlook calendar management for CPO.
• Independently perform department level projects as assigned
• Prepare and distribute Indian Planning Commission agendas, agenda packets and minutes of each meeting.
• Prepare and distribute Agua Caliente Water Authority agendas, agenda packets and minutes of each meeting.
• Prepare and distribute Departmental agenda packets for weekly Tribal Council meetings
• Prepare Departmental Annual Report
• Review and prepare property tax statements for processing
• Produce and edit a wide range of documents using a variety of software. Copy, distribute and file as required while maintaining a professional and secure workstation.
• Open, sort, and distribute incoming correspondence, including email
• Greet visitors and determine whether they should be given access to specific individuals
• Answer, screen, and direct department incoming calls
• File and retrieve documents, records, and reports.
• Assists in the processing and mailing of department documents.
• Draft internal and external communication relating to department projects.
• Assists in the tracking and reporting of department expenditures including invoice processing.
• Provide excellent guest service.
• Must adhere to all Tribal Ordinance, Regulations, and the ACCC System of Internal Controls, and Standard Operating Procedures.

Supervisory Responsibilities

None

Access to Sensitive Areas and Information

Confidential Information as it pertains to the department.

Signatory Ability

None

Education and/or Experience

• High school diploma or GED.
• Associates Degree in Business Administration or equivalent preferred.
• A minimum of 5 years experience at an Administrative Assistant level or higher or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
• Must have strong PC skills being proficient with MS Office Suite, including Outlook, MS Word, Excel, and PowerPoint.
• Strong English is a written and verbal communication skill set. Ability to relate to all levels of management, Tribal Membership, visitors, and employees in verbal/written form.
• Ability to organize/prioritize work, meet deadlines, and work with minimal supervision and multiple interruptions.

Working Conditions/Physical Demands

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs, and sitting at a desk/work station for the duration of the shift. Must be able to work in a smoke-filled environment.

Typically the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalated when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.