Tribal Executive Admin Assistant (37215)

Agua Caliente Casinos; Palm Springs (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Rich medical and dental benefits

401k with employer match

3+ weeks paid time off per year

Food and beverage discounts at casinos

Fuel discounts

Tuition and wellness reimbursement

Job summary

Agua Caliente Casinos in California seeks an experienced Administrative Assistant to support senior managers and executives with clerical tasks, written/verbal communications, and confidential reporting.

The role requires a high school diploma (Associates preferred), 5 years+ of experience, and strong MS Office skills (Outlook, Word, Excel, PowerPoint). Excellent English communication and organizational abilities are essential.

Qualifications

• High school diploma or GED required.
• Associates Degree in Business Administration or equivalent preferred.
• Minimum 5 years of administrative experience at an Administrative Assistant level or higher.
• Proficient with MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong English written and verbal communication.
• Ability to organize/prioritize work, meet deadlines, and work with minimal supervision.

Responsibilities

• Coordinate in-person and/or online meetings and manage calendars.
• Prepare and distribute agendas, packets and minutes for meetings.
• Prepare and distribute department agendas, packets and minutes for weekly meetings.
• Prepare Departmental Annual Report and review property tax statements.
• Draft internal and external communications and reports.
• Assist in tracking and reporting department expenditures including invoice processing.
• Greet visitors and direct inquiries; answer and screen department calls.

Skills

Strong English

Organizational skills

Ability to work with minimal guidance

Education

High school diploma or GED

Associates Degree in Business Administration

Tools

MS Office Suite

Outlook

MS Word

Excel

PowerPoint

Job description

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.

• rich medical and dental benefits
• a 401k plan with employer match
• more than 3 weeks of paid time off per year for newly hired employees
• food and beverage discounts at our three casinos
• fuel discounts
• tuition and wellness reimbursement

WHO ARE WE:

The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

Job Description Summary

Supporting senior-level managers and executives, providing clerical and administrative support including the production of written/verbal communications, preparing highly confidential and business-sensitive reports and presentations, responding to department-level inquiries, and executing various complex projects and assignments.

Essential Duties And Responsibilities (other Duties May Be Assigned)

• Coordinate in-person and/or online meetings
• Outlook calendar management for CPO.
• Independently perform department level projects as assigned
• Prepare and distribute Indian Planning Commission agendas, agenda packets and minutes of each meeting.
• Prepare and distribute Agua Caliente Water Authority agendas, agenda packets and minutes of each meeting.
• Prepare and distribute Departmental agenda packets for weekly Tribal Council meetings
• Prepare Departmental Annual Report
• Review and prepare property tax statements for processing
• Produce and edit a wide range of documents using a variety of software. Copy, distribute and file as required while maintaining a professional and secure workstation.
• Open, sort, and distribute incoming correspondence, including email
• Greet visitors and determine whether they should be given access to specific individuals
• Answer, screen, and direct department incoming calls
• File and retrieve documents, records, and reports.
• Assists in the processing and mailing of department documents.
• Draft internal and external communication relating to department projects.
• Assists in the tracking and reporting of department expenditures including invoice processing.
• Provide excellent guest service.
• Must adhere to all Tribal Ordinance, Regulations, and the ACCC System of Internal Controls, and Standard Operating Procedures.

Supervisory Responsibilities

None

Access to Sensitive Areas and Information

Confidential Information as it pertains to the department.

Signatory Ability

None

Education and/or Experience

• High school diploma or GED.
• Associates Degree in Business Administration or equivalent preferred.
• A minimum of 5 years experience at an Administrative Assistant level or higher or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
• Must have strong PC skills being proficient with MS Office Suite, including Outlook, MS Word, Excel, and PowerPoint.
• Strong English is a written and verbal communication skill set. Ability to relate to all levels of management, Tribal Membership, visitors, and employees in verbal/written form.
• Ability to organize/prioritize work, meet deadlines, and work with minimal supervision and multiple interruptions.

Working Conditions/Physical Demands

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs, and sitting at a desk/work station for the duration of the shift. Must be able to work in a smoke-filled environment.

Typically the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalated when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.