Tribal Accounts Payable Specialist

Sycuan; Salem (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

Sycuan is seeking an Accounts Payable Specialist to manage vendor payments, support month-end close, and keep accurate financial records. The role emphasizes GAAP compliance, data entry accuracy, and continuous process improvements within Tribal Finance.

The ideal candidate will have an Associates Degree in Accounting or related field and at least 3 years of accounting experience, with desirable tribal accounting familiarity and proficiency in MS Excel/Word and Docuware.

Qualifications

• Associates Degree in Accounting or related field or equivalent experience.
• 3 years general accounting experience.
• Desirable: Tribal accounting experience.

Responsibilities

• Pays vendors and suppliers by receiving and verifying invoices, preparing batches, entering the data into the general ledger for payment, running checks, and preparing checks for mailing following established procedures.
• Assists with month-end and year-end close processes by reviewing vendor invoices, reconciling AP ledgers, and preparing year-end audit paperwork.
• Ensures General Ledger accuracy by running reports, verifying entries, and researching/correcting errors.
• Prepare Check Copies & Backup for document retention via Docuware Software.
• AP Software maintenance and Training – maintain vendor data and W-9 status; provide training.
• General Accounting, Staff Development – perform GL reconciliations and related schedules; process credit card data.
• Provides Administrative Support 5% – handle mail, ordering and inventory of checks and forms.

Skills

GAAP knowledge

GL analysis

MS Word

MS Excel

1099 filing

English writing

Effective communication

Multitasking

Confidentiality

Education

Associates Degree in Accounting or related field

3 years general accounting experience

Tools

Docuware

Microsoft Dynamics

Microsoft Report Writer

Microsoft Dynamics

MS Word

MS Excel

Job description

Join our Tribal Finance team where your attention to detail and accounting expertise helps drive accurate and efficient financial operations. As the Accounts Payable Specialist, you'll play a key role in managing vendor payments, supporting month-end and year-end processes, maintaining financial records, and ensuring compliance with reporting requirements. This is an excellent opportunity for a proactive accounting professional who enjoys solving problems, improving processes, and helping keep the organization's financial activities running smoothly.

Job Purpose:

Coordinates and supervises accounts payable activities, provides general accounting and administrative support.

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

1. Pays vendors and suppliers by receiving and verifying invoices for goods and services, preparing inventory batches, entering the data into the general ledger for payment, running checks, and preparing checks for mailing following established procedures. Resolving department and customer inquiries
2. Assists with month-end and year-end close processes by reviewing vendor invoices, resolving discrepancies, preparing corrective entries and reconciling AP related general ledger accounts, monitoring accounts payable ledgers, ensuring aged items are researched and resolved, identifying, recording and reporting 1099 taxes and state withholding in compliance with tax laws, preparing assigned year-end audit paperwork, and providing assistance to auditors as needed.
3. Ensures General Ledger accuracy by running reports, verifying accounts payable entries, comparing data to invoices, and researching and correcting errors and performing budget to G/L analysis, Review all departments’ expense related G/L accounts.
4. Prepare Check Copies & Backup for document retention via Docuware Software. Organizing additional physical and electronic files
5. AP Software maintenance and Training– Maintain vendor data, W-9 status and bi-annual updates. Training for best practices, and learning more efficient processes. Troubleshoot AP process errors.
6. General Accounting, Staff Development – Non AP GL account reconciliations. Prepare Non Checkbook and investment account bank reconciliation, prepare supportive excel schedules as needed. Process credit cards data.
7. Provides Administrative Support 5% – Handle incoming and outgoing mail, correspondence, Ordering and maintaining inventory of checks, envelopes, and government forms.

Job Specifications:

Education and Experience:

Essential:

• Associates Degree in Accounting or related field or equivalent experience
• 3 years general accounting experience

Desirable:

• Tribal accounting experience

Skills and Knowledge:

Essential:

• Working knowledge of GAAP and G/L account analysis
• Proficiency in computerized accounting systems
• Proficiency with 1099 filing requirements
• Proficiency in MS Word and Excel
• Excellent English writing skills
• Ability to communicate effectively in the English language
• Ability to apply knowledge and make sound judgments
• Ability to interact effectively with a diverse employee population
• Ability to perform mathematical calculations
• Ability to present concepts in a clear and concise manner
• Ability to maintain professionalism and composure
• Ability to understand and follow verbal and written directions
• Ability to accept constructive criticism
• Ability to prioritize and monitor multiple tasks and assignments
• Ability to maintain confidentiality and objectivity
• Ability to use 10-key by sight or touch
• Record-keeping and organizational skills

Desirable:

• Microsoft Dynamics experience
• Microsoft Report Writer
• Tribal auditing experience
• Docuware Digital Storage experience
• Notary Public

Supervisory/Managerial Accountability:

Direct: None

Indirect: None