Treasury and Payroll Manager

World's Finest Chocolate; Chicago (IL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

World’s Finest Chocolate is seeking a Finance Leader to oversee treasury, payroll, and accounts payable while ensuring accurate tax filings. You will manage a team, optimize cash flow, and serve as the point of contact with banking partners in a fast-paced environment.

The role requires a strong accounting background, advanced Excel, ERP systems experience, and the ability to escalate improvements across the department.

Qualifications

• Bachelor’s degree or higher in Accounting strongly preferred.
• Experience managing payroll processing and compliance.
• Advanced Excel skills.
• Proficient in Microsoft Office and ERP systems (e.g. SAP, Oracle, JD Edwards); SAP a plus.
• Ability to manage multiple priorities with a sense of urgency and capable of thriving in a fast-paced environment marked by constant change.
• Strong written and verbal communication skills with ability to communicate financial data and information.
• Sales and use tax experience a plus.

Responsibilities

• Oversee daily treasury needs and banking relations, including cash flow and borrowing base certificates.
• Process and supervise payroll, ensure timely biweekly payroll and accurate deductions.
• Review and verify invoices, approve purchase requisitions, and maintain AP controls and policies.
• Oversee state sales/use tax compliance and work with tax consultant to ensure regulatory compliance.

Skills

Self motivated

Attention to Detail

Nimble Learning

Courage

Drives Engagement

Ensures Accountability

Collaborates

Education

Bachelor’s degree in Accounting

Tools

Microsoft Office

Excel

SAP

Oracle

JD Edwards

Job description

World’s Finest Chocolate does more than make delicious chocolate. Since 1949, we’ve helped our fundraising customers raise over $4,600,000,000! These funds are used to buy playgrounds, pay for reading specialists, purchase musical instruments, fund field trips, and more. Our employees work as a team to support our company’s mission: To Deliver Extraordinary Value with Fun & Purpose.

POSITION OVERVIEW

• This role will report to the Controller and will oversee cash outflows of the organization, specifically Accounts Payable, Payroll, and Sales and Use Taxes. The role will manage a team that processes and prepares a majority of the day-to-day activity in these areas. This role will serve as the primary point of contact for our banking partners. We are seeking a candidate who can effectively maintain and support existing processes while bringing a continuous improvement mindset to identify opportunities for greater efficiency and enhanced collaboration both within the department and across the organization.

KEY RESPONSIBILITIES

Treasury

• Oversee the daily/weekly/monthly treasury needs of the company; monitoring daily cash and line of credit levels based on information updated by others, preparing required borrowing base certificates, approve excess check refund requests
• Maintain the relationship with our banks, including monthly/sometimes weekly borrowing base certificates, coordinating bank audits during the fiscal year, monthly revolver hedging, coordinating bank agreement renewals every few years, and other ad hoc items.
• Cash flow modeling at certain times of year

Payroll

• Process accurate and timely biweekly salary payroll
• Reconcile payroll prior to transmission and validate confirmed reports
• Manage and ensure deductions and withholdings are correct and submitted
• Ensure outside vendor completes quarterly and year end reporting requirements
• Work with outside provider to make sure time off accruals are correct
• Investigate and respond to employee payroll inquiries and discrepancies
• Support direct report that processes hourly payroll
• Ensure compliance with legal requirements and government reporting regulations and documentation
• Provide any needed payroll information related to renewals or special projects

Accounts Payable

• Review and verify invoice data entered by direct report and scheduling next check run based on due dates and other requests
• Approve and release purchase requisitions daily
• General Ledger related account reconciliations
• Develop, implement, and maintain AP systems, procedures, and policies

State Tax and Regulatory Compliance

• Oversee sales and use tax by month performed by a direct report
• Review any sales tax legislation change yearly with our tax consultant
• Work with our tax consultant to make sure we are compliant in sales and use tax
• Ensure we have proper jurisdictional licenses

QUALIFICATIONS:

• Bachelor’s degree or higher in Accounting strongly preferred
• Experience managing payroll processing and compliance
• Advanced Excel skills
• Proficient in Microsoft Office and ERP systems (e.g. SAP, Oracle, JD Edwards); SAP a plus
• Ability to manage multiple priorities with a sense of urgency and capable of thriving in a fast-paced environment marked by constant change
• Strong written and verbal communication skills with ability tocommunicate financial data and information
• Experience managing payroll processing and compliance
• Sales and use tax experience a plus

KEY COMPETENCIES

• Self motivated – Ability to complete tasks and communicate to others effectively, especially in a remote environment
• Attention to Detail - Ability to achieve thoroughness, accuracy, and consistency when completing tasks
• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder. Has the curiosity to learn and ask questions.
• Courage - Stepping up to address difficult issues, saying what needs to be said.
• Drives Engagement - Creates a climate where people are motivated to do their best to help the organization achieve its objectives.
• Ensures Accountability - Holding self and others accountable to meet commitments.
• Collaborates - Builds partnerships and works collaboratively with others to meet shared objectives.

REPORTING RELATIONSHIP

Reports to: Senior Director and Controller

LOCATION AND SCHEDULE:

This is a hybrid role. Travel to World’s Finest Chocolate’s Chicago headquarters is required on a monthly basis for employees who live in state and on a quarterly basis for employees who live out of state. Monday–Friday, 8:30AM – 5:00PM

EQUAL OPPORTUNITY EMPLOYER

World’s Finest Chocolate is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender, identity, age, national origin, disability, veteran status, or any other protected characteristic as outlines by federal, state, or local laws. We celebrate diversity and are dedicated to providing an environment of respect and inclusivity for all employees.