Treasurer

Sylvania; Fishers (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

Geist Elementary School is seeking an Elementary Treasurer/Administrative Assistant to manage the accounting for extracurricular funds and related financial tasks. The role supports the Principal and the Corporation Director of Business, reporting on a 207-day schedule.

Ideal candidates have an accounting or financial background, strong computer and organizational skills, and the ability to work with teachers and administrators to ensure accurate and timely financial operations.

Qualifications

• Accounting or financial background required.
• Strong computer skills.
• Excellent organizational and communication abilities.

Responsibilities

• Maintain all extracurricular funds: receive, verify and deposit funds, issue receipts, process purchase orders, write checks, monitor balances.
• Supervise purchases from extracurricular funds and ensure proper documentation.
• Post and maintain accurate records in financial and student management systems; reconcile accounts monthly.
• Deposit funds at the bank promptly and balance bank statements; close books monthly.
• Maintain anti-fraud procedures and ensure compliance with district policies.
• Track and manage student fees, book rentals, lunch funds, and related accounts; prepare year-end reports.

Skills

Accounting background

Job description

Administrator: Therisa Seymour
Principal at Geist Elementary School

JOB DESCRIPTION

Elementary Treasurer/Administrative Assistant

QUALIFICATIONS

Accounting or financial background, strong computer, organizational and communication skills

JOB GOAL

Accurate and efficient accounting and management of all extracurricular funds

REPORTS TO

Principal and Corporation Director of Business

TERMS

207 Days

PERFORMANCE RESPONSIBILITIES

• Maintain all extracurricular funds (receive, verify and deposit all funds, including online payments, write and post receipts, issue purchase orders, write, sign and post checks, and monitor all account balances).
• Supervise purchases from extracurricular funds.
• Post and maintain accurate records in the financial, student management and collection agency systems.
• Deposit funds received at the bank in a timely manner.
• Balance bank statement and close books each month.
• Maintain anti-fraud procedures as determined by the District.
• Calculate food, beverage and concessions sales tax if applicable. Send funds collected to Admin by the 15th of the month for previous month receipts.
• Work with teachers to spend extracurricular funds by issuing required forms as needed.
• Review extracurricular accounting procedures with all teachers and sponsors at the beginning of each school year.
• Balance the extracurricular books at the end of the school year and submit reports to the Treasurer Trainer and in the State Gateway system.
• Assign, bill and maintain student fees in the student management system including new enrollees, early withdrawals, and students approved for free/reduced lunch.
• Collect student fees from patrons (reconcile all payments received, write receipts, deposit and post payments in student management and financial systems, send due date reminders and assist with the submission of accounts for collection proceedings). July 2018
• Balance and transfer book rental funds to consumable and material accounts monthly. Send book rental funds collected to Admin prior to winter and summer breaks.
• Balance lunch funds and transfer to Admin by the 15th of the month for previous month receipts.
• Maintain an inventory of textbook and consumable resources.
• Distribute textbooks, consumables and materials. Collect textbooks at year-end and sell obsolete resources.
• Assist with device collection and assign repair and replacement fees as needed.
• Distribute, track and record cash boxes for extra-curricular activities as needed.
• Collect, maintain and track required State and Federal forms (W-9 forms, e-Verify Affidavits for vendors, SA-8 forms, etc.).
• Maintain working bookstore for students and staff as requested by principal.
• NSF check collection.
• Follow up on outstanding checks
• Submit orders from corporation level funds and monitor balances for principal as needed.
• Order and maintain an inventory of supplies.
• Perform other duties as assigned by the principal or designee.

PERSONAL AND PROFESSIONAL RESPONSIBILITIES

• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.