Assistant Treasurer

Northridge Local Schools; Dayton (OH); On-site; USD 65,000 - 85,000; Full time

Job summary

Northridge Local Schools seeks an Assistant Treasurer to support the Treasurer in daily financial operations, payroll, and reporting. This role requires strong ethics, attention to detail, and the ability to maintain accurate records within a governmental accounting environment.

The position involves coordinating payroll processes, benefits enrollment, and compliance with district and state regulations, including audits and financial reporting.

Qualifications

• Bachelor’s degree and 3-5 years’ work experience in governmental accounting procedures, payroll processing, and automated data systems.
• Demonstrates high ethical standards and integrity, with accountability for decisions and conduct.
• Advanced proficiency in Microsoft Office, with a high level of expertise in Excel.

Responsibilities

• Oversee day-to-day operations in the Treasurer’s office and support the Treasurer in financial duties.
• Prepare payroll, tax payments, and related reports with accuracy and timeliness.
• Coordinate onboarding, onboarding paperwork, benefits enrollment, and staff communications as requested.
• Assist with audits and maintain confidential payroll and district financial records.

Skills

Payroll processing

Excel

Interpersonal skills

Communication

Microsoft Office

Education

Bachelor’s degree (governmental accounting)

Tools

Microsoft Office

Payroll software

Job description

Company Description Northridge Local Schools is dedicated to empowering students to succeed and supporting the broader community to thrive. The district focuses on exceptional instruction, combining academic rigor with individualized attention to meet diverse learner needs. Staff members collaborate to provide compassionate support, ensuring that each student is prepared for future education, careers, and civic engagement. Northridge Local Schools values continuous improvement, community partnership, and the development of tomorrow’s leaders in a safe and inclusive environment.

Title: ASSISTANT TREASURER File 201A

Reports to: Treasurer/CFO

Job Objectives

Assist the Treasurer in the fulfillment of her responsibilities by overseeing day to day operations in the Treasurer’s office.

Minimum Qualifications

• Bachelor’s degree and 3-5 years’ work experience in governmental accounting procedures, payroll processing, and automated data systems is required.
• A record free of criminal violations that would prohibit public school employment.
• Demonstrates high ethical standards and integrity, with accountability for decisions and conduct.
• Complies with drug-free workplace regulations, board policies, and administrative procedures.
• Ability to establish effective working relationships with colleagues and contribute as part of a cohesive team.
• Commitment in maintaining current skills relevant to the position’s objectives.
• Capability to follow complex instructions, identify errors, and resolve them independently.
• Strong interpersonal skills, with the ability to interact comfortably and confidently with the public; professional
• Dependable and flexible, with a willingness to take on new responsibilities.
• Strong record-keeping skills, with the ability to compute and record mathematical data.
• Energetic and detail-oriented self-starter with excellent customer service skills.
• Advanced proficiency in Microsoft Office, with a high level of expertise in Excel.

Responsibilities and Essential Functions

• Upholds the district’s professional image by maintaining open and effective communication and using problem-solving techniques to address and resolve questions or concerns tactfully.
• Promotes teamwork by seeking clarification when expectations are unclear and assisting in resolving issues.
• Coordinates interviews with potential new hires by scheduling times, notifying participants, and making necessary arrangements.
• Conduct onboarding meetings with new hires to facilitate the completion of paperwork, payroll setup, benefits enrollment, and review of work calendars. Ensure a seamless and positive transition into the district.
• Ensures employees hold and maintain the proper licenses and certifications required for their positions, in compliance with district and state regulations.
• Organizes interviews by scheduling times, notifying those interviewing, and reserving the board room.
• Conduct offboarding meetings with terminated or retiring employees to review benefit end dates, severance details, retirement processes, and the return of district property, ensuring a smooth and organized transition.
• Prepares employee contracts and salary notices, verifying employees are placed on the correct salary schedule/experience level.
• Collects and maintains payroll deduction authorization forms.
• Verifies timesheets, calculates gross wages, processes the payroll, reconciles payroll records, and distributes paychecks/deposit confirmations as directed.
• Files new hire reports with STRS and SERS.
• Processes and maintains garnishments and child support orders.
• Ensures the timely completion of required payroll reports and tax payments.
• Verifies and processes authorized employment inquiries, such as loan applications.
• Manages employee health insurance and COBRA files, including processing enrollment forms.
• Maintains monthly, quarterly, and annual payroll reports and prepares W-2 forms.
• Tracks and maintains records for medical, disability, personal/family leave, and vacation; manages the Employee Self Service system.
• Processes employment services, workers compensation, and unemployment reports.
• Processes termination and retirement forms and maintains retirement records.
• Assist with annual compliance audits.
• Supports training activities to update district staff on financial accountability procedures.
• Assist with banking transfers and reconciliations.
• Keeps the treasurer informed about the district’s financial status and assists in aligning budget and appropriation measures with district goals.
• Ensures the accuracy and privacy of confidential information.
• Collaborates with other departments to resolve problems and exchange information effectively.
• Provides backup support for accounts payable and receivable as needed.
• Recommends and implements internal controls and accounting procedures as directed by the treasurer.
• Assists the treasurer in overseeing the fixed asset system; conducting spot checks for accuracy, and reconciling fixed asset reports to accounting records annually.
• Assists treasurer in fiscal year end closing procedures.
• Performs other duties as assigned and requested by treasurer.

Working Conditions

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals.
• Duties may require operating and/or riding in a vehicle.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening and/or weekend.

Performance Evaluation

Job performance is evaluated according to the policy provisions adopted by the Northridge Local School District Board of Education.

The Northridge Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, productivity factors, and unforeseen events. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing