TRC Sales Coordinator

MYCON General Contractors, Inc.; Town of Texas, Fort Worth (WI, TX); On-site; USD 42,000 - 66,000; Full time

Job summary

MYCON General Contractors, Inc. is seeking a Sales Coordination & Customer Accounts professional to manage the full order cycle from quote through delivery and pickup. You will align sales, dispatch, service, and accounting on equipment, timing, and job-site requirements.

You will prepare and manage customer quotes, rental agreements, and sales orders, serve as the primary contact for assigned accounts, and drive quote conversions while ensuring accurate billing and documentation.

Qualifications

• Proven ability to organize and prioritize multiple tasks in a fast-paced office.
• Strong communication and customer service skills.
• Experience coordinating sales orders, quotes, and billing processes.
• Familiarity with rental terms, equipment, and job-site requirements.
• Ability to train and lead administrative staff and standardize procedures.
• Detail-oriented with pricing, contracts, and invoicing accuracy.

Responsibilities

• Coordinate the full order cycle from quote to delivery and pickup.
• Prepare and manage quotes, rental agreements, and sales orders.
• Serve as main contact for assigned customer accounts on status and service needs.
• Audit rate sheets, pricing, and equipment availability; flag discrepancies.
• Analyze data and report on sales activities, quotes, and pipeline.
• Develop SOPs and templates; improve sales workflows and productivity.

Skills

Organization

Prioritization

Multitasking

Communication

Leadership

Tools

CRM software

Excel

Outlook

Inventory management software

Job description

Sales Coordination & Customer Accounts

Coordinate the full order cycle, from quote through delivery, off-rent, and pickup, ensuring sales, dispatch, service, and accounting are aligned on equipment, timing, and job site requirements. Prepare, issue, and manage customer quotes, rental agreements, and sales orders in the rental software system, and follow up on open quotes to drive conversion. Serve as the primary point of contact for assigned customer accounts on order status, schedule changes, billing questions, and service needs, resolving issues or escalating as appropriate. Manage new account setup and credit applications, ensuring COIs, tax exemption certificates, and credit documentation are complete and current before equipment is released. Maintain and audit rate sheets, pricing, and equipment availability information; flag discrepancies and pricing exceptions to the General Manager. Work with dispatch and yard staff to confirm equipment availability and help resolve scheduling conflicts. Review rental contracts and invoices for accuracy before billing, and partner with accounting to resolve billing disputes, credits, and past-due follow-up. Track and report on sales activity, open quotes, and pipeline status; prepare weekly and monthly reports for the sales team and management. Plan and execute marketing and customer engagement activities, including customer events, promotions, mailing campaigns, and trade show logistics. margin-top:0in;> margin-top:0in;>undefined

Team Leadership & Process Improvement

Train, guide, and serve as a resource for Sales Administrators and other office staff on systems, procedures, and documentation standards. Assign, prioritize, and review administrative work to ensure accuracy and timely completion. Develop and maintain standard operating procedures, templates, and checklists for sales and order processing. Identify gaps or inefficiencies in sales workflows and recommend improvements to the General Manager. Ensure customer files, contracts, and documentation are complete and comply with company policy and audit requirements. Act as point of contact for day-to-day sales office operations in the General Manager’s absence. Provide coverage for front office and administrative functions during peak periods or staff absences. undefined

KNOWLEDGE, SKILLS, and ABILITIES

• Strong organizational, prioritization, and multitasking abilities.
• Excellent communication, customer service, and leadership skills.
• Working knowledge of construction equipment, rental terms, and job site requirements.
• Proficiency in rental management, CRM, and logistics and inventory management software.
• Knowledge of safety regulations and compliance standards.
• Strong problem-solving, decision-making, and conflict resolution skills.
• Ability to train, guide, and delegate work to administrative staff.
• Ability to work under pressure, manage competing priorities, and meet tight deadlines.
• Strong attention to detail and accuracy with pricing, contracts, and billing.
• Ability to analyze data and prepare clear, accurate reports.
• Effective oral and written communication skills.
• Advanced skills in all Microsoft Office Suite products, especially Excel and Outlook.
• Agile in learning new software and systems.
• Behavior that supports positive work environment keeping in line with company mission and values.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, converse, and listen; dexterity and flexibility are required for physical tasks. The employee must be able to lift and/or carry over 20 pounds on a periodic basis and be able to push/pull over 25 pounds on a periodic basis. The employee must be able to stand and/or walk at least five hours per day. Reliable, predictable attendance at the scheduled site/office. Ability to work in a stressful environment. Ability to work collaboratively as part of a team. undefined

WORK ENVIRONMENT

• Ability to work in a stressful environment

Established in 1987, MYCON stands for quality, performance, integrity, and innovation. We utilize cutting-edge technology and decades of experience to take each project to the next level. MYCON is family-owned, and our strong values compel us to deliver the personal, responsive service expected from a trusted partner. Our client-focused, relationship-driven approach sets us apart from other contractors, and we are proud of the solid reputation and long-standing client relationships we have built by consistently delivering exceptional value and service. In 2023, 2024, and 2025, MYCON was named one of the Best Places to Work.