TRC Sales Coordinator

Mycon General Contractors, Inc.; Dallas, Northern (TX, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Mycon General Contractors, Inc. is seeking a Sales Coordinator in Dallas to manage the full order cycle from quote through delivery, off-rent, and pickup. The role acts as the primary contact for assigned customer accounts, handling order status, scheduling changes, and billing inquiries.

The position requires coordinating with sales, dispatch, service, and accounting to ensure equipment availability and timely execution. Strong organizational and communication skills are essential.

Qualifications

• Experience coordinating the full order cycle from quote through delivery, off-rent, and pickup.
• Serve as primary contact for assigned customer accounts on order status, billing questions, and service needs.
• Manage new account setup and credit applications, ensuring COIs, tax exemption certificates, and credit documentation are complete and current.
• Maintain and audit rate sheets, pricing, and equipment availability information; flag discrepancies and pricing exceptions.

Responsibilities

• Coordinate the full order cycle from quote through delivery, off-rent, and pickup.
• Act as the primary contact for assigned customer accounts on order status, schedule changes, and billing questions.
• Manage new account setup and credit applications; ensure COIs, tax certificates, and credit documents are complete before release.
• Review contracts and invoices for accuracy and support billing disputes with accounting.

Skills

Organizational skills

Customer service

Leadership

CRM software

Logistics management

Excel

Communication skills

Data analysis

Scheduling

Team leadership

Tools

CRM software

Rental management system

Inventory management software

Job description

## TRC Sales CoordinatorApply: Dallas: Full time: Posted 5 Days Ago: JR100049* **Sales Coordination & Customer Accounts:** * Coordinate the full order cycle, from quote through delivery, off-rent, and pickup, ensuring sales, dispatch, service, and accounting are aligned on equipment, timing, and job site requirements.* Prepare, issue, and manage customer quotes, rental agreements, and sales orders in the rental software system, and follow up on open quotes to drive conversion.* Serve as the primary point of contact for assigned customer accounts on order status, schedule changes, billing questions, and service needs, resolving issues or escalating as appropriate.* Manage new account setup and credit applications, ensuring COIs, tax exemption certificates, and credit documentation are complete and current before equipment is released.* Maintain and audit rate sheets, pricing, and equipment availability information; flag discrepancies and pricing exceptions to the General Manager.* Work with dispatch and yard staff to confirm equipment availability and help resolve scheduling conflicts.* Review rental contracts and invoices for accuracy before billing, and partner with accounting to resolve billing disputes, credits, and past-due follow-up.* Track and report on sales activity, open quotes, and pipeline status; prepare weekly and monthly reports for the sales team and management.* Plan and execute marketing and customer engagement activities, including customer events, promotions, mailing campaigns, and trade show logistics.* margin-top:0in;\"> margin-top:0in;\">undefined* **Team Leadership & Process Improvement:** + Train, guide, and serve as a resource for Sales Administrators and other office staff on systems, procedures, and documentation standards. + Assign, prioritize, and review administrative work to ensure accuracy and timely completion. + Develop and maintain standard operating procedures, templates, and checklists for sales and order processing. + Identify gaps or inefficiencies in sales workflows and recommend improvements to the General Manager. + Ensure customer files, contracts, and documentation are complete and comply with company policy and audit requirements. + Act as point of contact for day-to-day sales office operations in the General Manager’s absence. + Provide coverage for front office and administrative functions during peak periods or staff absences.**KNOWLEDGE, SKILLS, and ABILITIES**· Strong organizational, prioritization, and multitasking abilities.· Excellent communication, customer service, and leadership skills.· Working knowledge of construction equipment, rental terms, and job site requirements.· Proficiency in rental management, CRM, and logistics and inventory management software.· Knowledge of safety regulations and compliance standards.· Strong problem-solving, decision-making, and conflict resolution skills.· Ability to train, guide, and delegate work to administrative staff.· Ability to work under pressure, manage competing priorities, and meet tight deadlines.· Strong attention to detail and accuracy with pricing, contracts, and billing.· Ability to analyze data and prepare clear, accurate reports.· Effective oral and written communication skills.· Advanced skills in all Microsoft Office Suite products, especially Excel and Outlook.· Agile in learning new software and systems.· Behavior that supports positive work environment keeping in line with company mission and values.**PHYSICAL DEMANDS*** The physical demands described are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* While performing the duties of this job the employee is frequently required to sit, converse, and listen; dexterity and flexibility are required for physical tasks.* The employee must be able to lift and/or carry over 20 pounds on a periodic basis and be able to push/pull over 25 pounds on a periodic basis.* The employee must be able to stand and/or walk at least five hours per day.* Reliable, predictable attendance at the scheduled site/office.* Ability to work in a stressful environment.* Ability to work collaboratively as part of a team.* undefined**WORK ENVIRONMENT**· Ability to work in a stressful environment