Traveling Project Management Assistant (PMA)

Equiliem; Montgomery (AL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a Traveling Project Management Assistant to support project administration, labor reporting, timekeeping, and cost tracking at the Montgomery, AL site. The role emphasizes strong Excel skills to reconcile data, forecast, and resolve discrepancies with Superintendents, PMs, and accounting teams.

Typical hours are 40–50 per week, with a contract-to-hire path after 640 hours. Pay ranges from $23 to $25 per hour, onsite, with travel under 25%.

Qualifications

• Experience supporting project administration and cost tracking.
• Strong Excel skills for reconciling data and forecasting.
• Ability to reconcile labor hours, pay rates, invoices, and records.

Responsibilities

• Run timekeeper reports for the previous pay period and coordinate corrections.
• Prepare weekly SHIP reports using corrected Labor Allocation data for leadership review.
• Maintain weekly attendance reports and flag recurring attendance issues.
• Process and review temporary technician invoices for projects.
• Enter Labor Query data into templates and compare hours and rates against SHIP and BUSS.
• Update labor hours and rates and submit reports to Project Cost Analyst and PM.
• Consolidate weekly SHIP reports into a rolling labor cost forecast.
• Coordinate weekly labor reviews with project leadership.
• Run Open Commitment Reports with vendors and AP to close commitments.
• Maintain the open commitment spreadsheet in Teams for PM review.
• Review and finalize forecasts for RSOV submissions.

Skills

Excel skills

Project administration

Timekeeping

Labor reporting

Cost tracking

Attention to detail

Communication

Tools

MS Office Suite

Job description

Traveling Project Management Assistant (PMA)

Location: Montgomery, AL
Schedule/Shift: Typically starts at 7:00 AM, 40 to 50 hours weekly depending on project demands
Pay: $23 to $25 per hour
Position Type: Contract to hire after 640 hours

Job Summary

We are seeking a detail oriented Project Management Assistant to support project administration, labor reporting, timekeeping, and cost tracking. This role requires strong Excel skills to reconcile project data, maintain accurate reports, and assist with forecasting. The position works closely with Superintendents, Project Managers, and accounting teams to resolve discrepancies and support project financial reporting. This role is assigned to the Montgomery site and requires less than 25% travel.

Job Responsibilities

• Run Timekeeper Reports for the previous pay period and coordinate with Superintendents and Project Managers to resolve discrepancies and submit timesheet corrections.
• Prepare weekly SHIP reports using corrected Labor Allocation Report (LAR) data and submit them to project leadership for review.
• Maintain weekly attendance reports and notify project leadership of recurring technician attendance issues.
• Save, review, and update temporary technician invoices for assigned projects.
• Enter Labor Query Report data into reporting templates and compare labor hours and rates against SHIP and BUSS documents.
• Update labor hours and rates as needed and submit reports to the Project Cost Analyst and Project Manager.
• Consolidate weekly SHIP reports into a rolling document showing actual monthly labor costs compared with the current forecast.
• Coordinate weekly labor reviews and approvals with project leadership.
• Run Open Commitment Reports and work with vendors, Purchasing, and Accounts Payable to close commitments for materials received and invoiced.
• Maintain the open commitment spreadsheet in Microsoft Teams for Project Manager review.
• Review and finalize forecasts for RSOV submissions.

Job Requirements

• Relevant experience supporting project administration, timekeeping, labor reporting, invoice review, or project cost tracking.
• Strong Microsoft Excel skills, including organizing data, comparing reports, and identifying discrepancies.
• Ability to reconcile labor hours, pay rates, invoices, and project reporting records accurately.
• Strong attention to detail and ability to manage multiple reporting deadlines.
• Effective communication skills and ability to coordinate with field leadership, vendors, purchasing teams, and accounting staff.
• Ability to maintain organized records and handle confidential labor and financial information.

Additional Job Details

• Assigned primarily to the Montgomery, AL project site.
• Less than 25% travel required.
• Weekly hours may vary based on project workload and reporting needs.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].