Traveling Leasing Specialist

Pivotal Housing Partners LLC; Indianapolis (IN); On-site; USD 58,000 - 76,000; Full time

Benefits offered by this job

Semi-annual merit increases

Weekly pay

Job summary

Pivotal Housing Partners LLC in the Indianapolis metro is seeking a Traveling Leasing Specialist to drive day-to-day marketing and leasing across multiple communities. This role demands strong sales discipline, organization, and the ability to balance speed with regulatory compliance.

You will serve as a temporary on-site leasing expert while supporting a fast-paced lease-up environment. Travel is approximately 80% with extended stays; weekends may be required to meet month-end targets.

Qualifications

• Experience in affordable housing environments.
• Proven success in high-volume leasing or sales.
• Strong time management and organization.
• Willingness to travel 50–80%.
• Excellent communication and customer service.
• Enjoy outreach marketing and people-facing roles.
• Knowledge of YARDI software and RCAH familiarity.

Responsibilities

• Actively market and lease apartment homes to achieve aggressive monthly move-in targets.
• Demonstrate strong closing skills in a fast-paced lease-up environment.
• Conduct tours, follow-up communications, and outreach activities to generate qualified traffic.
• Maintain detailed prospect and leasing activity records.
• Travel to assigned communities as directed and adapt to different markets.

Skills

Affordable Housing experience

Sales experience

High-volume leasing

Customer facing roles

Time management

Organizational skills

Willingness to travel

Communication skills

Customer service skills

Outreach marketing

People skills

Apartment leasing experience

Real estate management degree

Curiosity and problem-solving

YARDI experience

RCAH familiarity

Education

1 year of apartment experience or degree in real estate management

Tools

YARDI

RCAH familiarity

Job description

Key things that you want to know about this role:

Job Level: 1+ years experience will set you up for success in this role.

Job Location: This important role supports our Leasing and Lease Ups throughout our Property Portfolio. Indianapolis Metro area is an excellent location for this position.

Position Type: Full-time. Travel required 80% and on properties. M-F 9am - 6pm with Saturdays and evenings as needed.

Pay Range: Starting at $58K + Incentives per Lease – we believe in a culture of transparency.

POSITION SUMMARY:

As a Traveling Leasing Specialist, you are responsible for driving the day-to-day marketing and leasing at communities. This is a high-volume, closing-driven, and travel-intensive role requiring strong sales discipline, organization, and the ability to balance speed with regulatory compliance. You will support multiple communities as assigned, serving as a temporary on-site leasing and marketing expert.

Successful candidates are energized by goals, thrive in changing environments, enjoy travel, and are motivated by the opportunity to deliver high quality affordable housing to residents quickly, accurately, and with integrity. A competitive performance-based incentive is available when monthly move in targets are achieved: each community evaluated independently.

This role requires approximately 80% travel, including extended stays at assigned communities. Weekend stays are rare but to meet month end deadlines and achieve performance goals, they can be approved by the supervisor.

Responsibilities:

• Actively market and lease apartment homes to achieve aggressive monthly move in targets.
• Consistently demonstrate strong closing skills in a fast-paced lease up environment.
• Conduct tours, follow-up communications, and outreach activities to generate qualified traffic.
• Maintain detailed prospect and leasing activity records.

Marketing & Outreach:

• Execute onsite and community based marketing and outreach efforts.
• Build relationships with local referral partners and community organizations.
• Participate in and organize marketing events designed to accelerate occupancy.

Compliance & File Management:

• Process applicant files accurately and efficiently in accordance with RCAH, affordable housing, and company requirements.
• Ensure all required documentation and attachments are uploaded timely and accurately into Yardi.
• Prepare and maintain complete files suitable for first year audits.
• Balance leasing speed with documentation accuracy to mitigate compliance and audit risk.

Travel & Flexibility:

• Travel to assigned communities as directed, often with limited notice.
• Adapt quickly to different teams, markets, and property conditions.
• Represent the company professionally across all locations.

Qualifications:

• Affordable Housing experience.
• Sales Experience preferred.
• Proven success in high volume leasing, sales, or customer facing roles.
• Strong time management and organizational skills.
• Willingness and ability to travel extensively (approximately 50% - 80%).
• Exceptional communication and customer service skills.
• Finds joy and fun in doing outreach marketing.
• Loves to talk to others.
• 1 year of apartment experience or degree in real estate management.
• Curiosity, critical thinking, and problem-solving skills.
• Prior experience with YARDI.
• Prior experience with RCAH preferred (but will train).

Full-Time Benefits:

• Eligibility for semi-annual merit increases: January and July.
• Paid every Friday.
• Quarterly Bonus Opportunities – Site team members are eligible for performance-based bonuses each quarter when key KPIs and property metrics are achieved, rewarding strong results and teamwork.
• Medical Coverage: Choice of two medical plans (PPO and HDHP) to fit your needs.
• HSA Contributions: Company-funded contributions to your Health Savings Account (HSA) each year.
• Dental, Vision & More: FSA, dental, vision, life, accident insurance, plus short- and long-term disability coverage.
• Retirement Savings: 401(k) plan with company match to support your future.
• Time Off: Company-paid holidays and weekly accrual of Paid Time Off equivalent to up to 16 days in the first year.
• Emotional Wellbeing: Employee Assistance Program (EAP) for you, your dependents at home, and even children away at college.
• Professional Growth: Professional development assistance to support your career goals.

Pivotal is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable -- and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.