Traveling Leasing Specialist

Pivotal Housing Partners; Indianapolis (IN); On-site; USD 52,200 - 63,800; Full time

Benefits offered by this job

Semi-annual merit increases

Paid every Friday

Quarterly performance bonuses

Medical coverage (2 plans)

HSA contributions

Dental/vision/insurance & disability

401(k) with company match

Paid holidays & vacation days

EAP for you & family

Professional development support

Job summary

Pivotal Housing Partners in the Indianapolis metro area seeks a Traveling Leasing Specialist to drive day-to-day marketing and leasing at communities. This fast-paced, travel-intensive role requires strong sales discipline, organization, and regulatory compliance.

You will support multiple communities as assigned, traveling 80% to properties and balancing speed with accuracy. Responsibilities include tours, outreach, and maintaining leasing records in Yardi, while meeting aggressive occupancy

Qualifications

• Experience in affordable housing.
• Sales experience preferred.
• Proven success in high-volume leasing, sales, or customer-facing roles.
• Strong time-management and organizational skills.
• Willingness and ability to travel extensively (approximately 80%).
• Exceptional communication and customer service skills.
• Enjoy outreach marketing and talking to people.

Responsibilities

• Market and lease apartment homes to achieve aggressive monthly move-in targets.
• Demonstrate strong closing skills in a fast-paced lease-up environment.
• Conduct tours, follow-up communications, and outreach activities to generate qualified traffic.
• Maintain detailed prospect and leasing activity records.
• Execute onsite and community-based marketing and outreach efforts.
• Build relationships with local referral partners and community organizations.
• Participate in and organize marketing events to accelerate occupancy.
• Balance leasing speed with documentation accuracy to mitigate compliance risk.

Skills

Affordable housing experience

Sales experience

High‑volume leasing success

Time management

Excellent communication

Willingness to travel

Outgoing outreach marketing

Talks to others

Yardi experience

RCAH familiarity (training)

Education

1 year apartment experience or real-estate management degree

Tools

Yardi

Job description

Job Summary

Position Summary: As a Traveling Leasing Specialist, you are responsible for driving the day‑to‑day marketing and leasing at communities. This high‑volume, closing‑driven, travel‑intensive role requires strong sales discipline, organization, and the ability to balance speed with regulatory compliance. You will support multiple communities as assigned, serving as a temporary on‑site leasing and marketing expert.

Key Information:

Job Level: 1+ years experience will set you up for success.

Job Location: Indianapolis Metro area – supports Leasing and Lease Ups throughout our Property Portfolio.

Position Type: Full‑time. Travel required 80% of the time to properties. Monday‑Friday 9 am‑6 pm with Saturdays and evenings as needed.

Pay Range: Starting at $58 K + Incentives per Lease – we believe in a culture of transparency.

About Us: Pivotal is a top 50 affordable housing developer (2017‑2024). We are an integrated real estate company specializing in the development and operations of multi‑family housing, striving to provide exceptional service to enhance residents’ lives.

Responsibilities

• Leasing & Sales Performance:
  • Actively market and lease apartment homes to achieve aggressive monthly move‑in targets.
  • Demonstrate strong closing skills in a fast‑paced lease‑up environment.
  • Conduct tours, follow‑up communications, and outreach activities to generate qualified traffic.
  • Maintain detailed prospect and leasing activity records.
• Marketing & Outreach:
  • Execute onsite and community‑based marketing and outreach efforts.
  • Build relationships with local referral partners and community organizations.
  • Participate in and organize marketing events designed to accelerate occupancy.
• Compliance & File Management:
  • Process applicant files accurately and efficiently in accordance with RCAH, affordable housing, and company requirements.
  • Ensure all required documentation and attachments are uploaded timely and accurately into Yardi.
  • Prepare and maintain complete files suitable for first‑year audits.
  • Balance leasing speed with documentation accuracy to mitigate compliance and audit risk.
• Travel & Flexibility:
  • Travel to assigned communities as directed, often with limited notice.
  • Adapt quickly to different teams, markets, and property conditions.
  • Represent the company professionally across all locations.

Qualifications

• Affordable housing experience.
• Sales experience preferred.
• Proven success in high‑volume leasing, sales, or customer‑facing roles.
• Strong time‑management and organizational skills.
• Willingness and ability to travel extensively (approximately 80%).
• Exceptional communication and customer service skills.
• Finds joy and fun in doing outreach marketing.
• Loves to talk to others.
• 1 year of apartment experience or a degree in real‑estate management.
• Curiosity, critical thinking, and problem‑solving skills.
• Prior experience with Yardi.
• Prior experience with RCAH preferred (but will train).

Full‑Time Benefits

• Eligibility for semi‑annual merit increases (January and July).
• Paid every Friday.
• Quarterly bonus opportunities – performance‑based bonuses each quarter when key KPIs and property metrics are achieved.
• Medical coverage: Choice of two medical plans (PPO and HDHP).
• HSA contributions: Company‑funded contributions to your Health Savings Account each year.
• Dental, vision, life, accident insurance, and short‑/long‑term disability coverage.
• Retirement savings: 401(k) plan with company match.
• Time off: Company‑paid holidays and weekly accrual of paid time off equivalent to up to 16 days in the first year.
• Employee assistance program (EAP) for you, your dependents, and even children away at college.
• Professional development assistance to support career goals.

Pivotal is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We understand that no candidate is perfectly qualified for any job; experience comes in different forms. Passion and a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment are valued. We encourage diverse applicants to apply.