Travel Sales Coordinator

Paycom - ATS; Orlando (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

Paycom - ATS is seeking a detail-oriented Sales support professional in Orlando, FL. Under supervision, you will assist the Director of Business Development by booking transportation services and supporting the Sales Department with administrative tasks.

Typical duties include processing reservations, sending contracts with payment forms, providing quotes, and maintaining organized files. Strong communication and MS Office skills are essential to succeed in this role.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Typing speed of 35 wpm or more.
• Proactive self-starter with strong attention to detail.

Responsibilities

• Enter and proofread reservations and manifests.
• Send contract to client with credit card form.
• Handle inquiries and contract revisions.
• Create worksheets/manifest for airport, Port or luxury vehicle moves.
• Serve as primary contact for Clients / Sales Manager.
• Provide quotes for Sales Manager when needed.
• Support hotel portals.
• Distribute staff instructions and packets.

Skills

Communication

Microsoft Office

Typing 35 wpm

Detail oriented

Pressure handling

Organization

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Job Details: Job Location: MDS Sales - Orlando, FL 32811, Position Type: Full Time, Salary Range: $17.50 Hourly, Job Category: Sales, Under supervision of the Business Manager. Assists Director of Business Development in ensuring appropriate client transportation needs by booking the services in the reservation system and distributing information to various departments. Also assist with various administrative duties for the Sales Department.

Typical Duties / Responsibilities:

• Enter and proofread reservations and manifests
• Send contract to client with credit card form
• Handle inquiries and contract revisions
• Create worksheets/manifest for airport, Port or luxury vehicle moves
• Serve as the primary point of contact for Clients / Sales Manager/ Internal Personnel via phone.
• Provide quotes for Sales Manager unless it is complex and needs their involvement
• Provide support for hotel portals
• Distribute staff instructions and staff packets, including but not limited to driver maps, signs, count sheets, vehicle log sheets, etc.
• Handle cold calls, provide quotes, send contracts and process payments
• Coordinate with the operations team to advise of changes
• Research transportation challenges and respond to the requester providing professional and timely responses.
• Prep and maintain an organized and current filing and scanning system.
• Process and approve invoices, refunds and adjustments, as needed
• Monitor and follow up on aging and zero balances
• Assist team members with various tasks as needed.
• Perform additional duties as assigned.

Qualifications:

• High School diploma or GED.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Windows).
• Typing speed of 35 wpm or more.
• A proactive self-starter with strong attention to detail and a resourceful approach to tasks.
• Ability to work under pressure.
• Excellent organizational skills with the ability to prioritize and multitask effectively.
• Knowledge of Santa Cruz is a plus.