Travel‑Ready Install Coordinator | Logistics & Setup

Level99 Entertainment; Boston (MA); On-site; USD 30,000 - 34,000; Full time

Job summary

Level99 Entertainment is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings. You will report to the Director of Install and work on-site with the Install Team Manager, installers, artists, vendors, and suppliers to ensure logistics run smoothly.

The role requires exceptional organization, clear communication, and the ability to manage schedules, travel, and budgets in fast-paced environments.

Qualifications

• Experience in project coordination, logistics, or operations support in entertainment, construction, or hospitality.
• Exceptional organizational skills to manage complex details and precise records.
• Professional verbal and written communication for stakeholder coordination.
• Proficiency in booking and managing flexible team travel logistics.
• Shipping/receiving, inventory tracking, and logistical documentation experience.
• Proficiency with Google Suite and Microsoft Office.
• Detail-oriented with strong checklist execution and follow-through.
• Willingness to travel 200+ days/year and irregular hours.

Responsibilities

• Handle all team travel logistics, including bookings and itinerary adjustments.
• Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
• Support on-site artists by coordinating schedules and resources.
• Liaise with vendors and site contacts regarding delivery and access updates.
• Maintain project documentation, including shipping logs, receipts, and activity notes.
• Track team expenses and submit budget reports.
• Monitor progress and schedules; flag and help resolve bottlenecks.
• Organize staging areas and manage tool inventory check-ins.
• Assist with onboarding logistics for new on-site team members.
• Distribute status reports and travel updates to management.
• Provide hands-on support to the installation crew as needed.
• Execute other duties to ensure successful venue openings.

Skills

Project coordination

Logistics

Organization

Communication

Travel logistics

Shipping receiving

Inventory tracking

Google Suite

Microsoft Office

Expense reporting

Detail oriented

Calm under pressure

Physical stamina

Heavy lifting

Availability for travel

Tools

Wrike

Jira

Job description

Level99 Entertainment is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings. You will report to the Director of Install and work on-site with the Install Team Manager, installers, artists, vendors, and suppliers to ensure logistics run smoothly.

The role requires exceptional organization, clear communication, and the ability to manage schedules, travel, and budgets in fast-paced environments.