Entertainment Install Coordinator — Travel‑Heavy Openings

Level99; Boston (MA); On-site; USD 30,000 - 34,000; Full time

Job summary

Level99 is seeking an organized Entertainment Install Coordinator to support our traveling installation teams during build-out and openings of new venues. The role serves as the administrative and logistical backbone of the installation operation on-site, ensuring schedules, materials, and communications run smoothly so the team stays focused on work.

This detail-oriented position operates in fast-moving, high-stakes environments with tight deadlines, coordinating with installers, artists,

Qualifications

• Experience in project coordination, logistics, or operations support.
• Exceptional organizational skills with precise record-keeping.
• Professional verbal and written communication for stakeholders.
• Proficiency in booking and managing flexible team travel.
• Experience with shipping/receiving, inventory tracking, and documentation.
• Proficiency with Google Suite and Microsoft Office.
• Detail-oriented with strong checklist execution.
• Available for extensive travel (200+ days/year) and irregular hours.
• Physically able to lift 50 lbs and work in active construction venues.

Responsibilities

• Handle all team travel logistics, including bookings and itinerary adjustments.
• Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
• Support on-site artists by coordinating schedules and resources.
• Liaise with vendors and site contacts regarding delivery and access updates.
• Maintain project documentation, including shipping logs, receipts, and activity notes.
• Track team expenses and submit budget reports.
• Monitor progress and schedules; flag and help resolve bottlenecks.
• Organize staging areas and manage tool inventory check-ins.
• Assist with onboarding logistics for new on-site team members.
• Distribute status reports and travel updates to management.
• Provide hands-on support to the installation crew as needed.
• Execute other duties to ensure successful venue openings.

Skills

Project coordination

Logistics

Organization

Communication

Shipping/receiving

Travel logistics

Google Suite

Microsoft Office

Expense reporting

Detail-oriented

Flexible scheduling

Construction/site safety knowledge

Tools

Wrike

Jira

Job description

Level99 is seeking an organized Entertainment Install Coordinator to support our traveling installation teams during build-out and openings of new venues. The role serves as the administrative and logistical backbone of the installation operation on-site, ensuring schedules, materials, and communications run smoothly so the team stays focused on work.

This detail-oriented position operates in fast-moving, high-stakes environments with tight deadlines, coordinating with installers, artists,