Travel, Meetings & Events Assistant

Kirkland & Ellis; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Kirkland & Ellis in Houston is seeking a Travel, Meetings & Events Assistant to support a wide range of firmwide meetings and travel initiatives, helping create exceptional experiences for attorneys, clients and guests.

Reporting to the Associate Director of TME, you will coordinate logistics, manage vendor relationships, support budgets and ensure successful event execution, collaborating with a high-performing team that values detail and continuous improvement.

Qualifications

• Bachelor’s degree required with 1–2 years of relevant experience.
• Experience in law firms, professional services or hospitality preferred.
• Strong written and verbal communication skills.

Responsibilities

• Support planning and execution of internal and external meetings and events.
• Coordinate registration processes and attendee communications.
• Assist with budget tracking, vendor relationships and invoice processing.
• Coordinate venue sourcing, contracts, and RFP processes.
• On-site event support and post-event reporting.
• Collaborate with colleagues across MBD, attorneys and clients.

Skills

Communication

Relationship Building

Project Management

Organization

Problem-Solving

Client Service

Professionalism

MS Office Suite

Education

Bachelor's degree

Tools

Cvent

SharePoint

Outlook

Word

PowerPoint

Excel

Job description

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

Are you a highly organized professional who thrives on bringing events to life and ensuring every detail runs seamlessly?

Kirkland & Ellis is seeking a Travel, Meetings & Events Assistant within the Travel, Meetings & Events (TME) team of the Firm’s Marketing & Business Development (MBD) department in Houston. In this role, you will support a wide range of Firmwide meetings, events and travel-related initiatives, helping to create exceptional experiences for attorneys, clients and guests.

Reporting to the Associate Director of TME and collaborating with colleagues across the Firm, you'll play a key role in coordinating logistics, managing vendor relationships, supporting budgets and ensuring successful event execution. This position offers the opportunity to collaborate with a high-performing, team-first group that values communication, initiative, attention to detail and continuous improvement.

• Event Planning & Coordination:Support the planning and execution of internal and external meetings and events, ensuring every detail is organized and delivered successfully.
• Venue Sourcing & Contract Management:Assist with site selection, entertainment sourcing, request for proposal (RFP) processes and vendor contract negotiations to secure favorable terms and minimize risk.
• Registration Management:Coordinate registration processes, RSVP tracking, ticketing and attendee communications using Cvent and other tools.
• Logistics Coordination:Coordinate event logistics including catering, audiovisual services, technology, transportation, and other event requirements.
• Event Materials & Branding:Oversee the preparation and distribution of event collateral, including name badges, brochures, giveaways and other materials that align with Firm branding standards.
• On-Site Event Support:Serve as a key on-site resource, working closely with vendors and stakeholders to ensure smooth execution from setup through completion.
• Budget & Expense Support:Track event budgets, monitor expenses, process vendor invoices and department statements and assist with budget reconciliation and financial reporting.
• Reporting & Continuous Improvement:Assist with post-event recaps, attendance reports, budget summaries and insights to measure event success and support future planning.
• Cross-Functional Collaboration:Partner with colleagues across MBD, attorneys, clients and external vendors to deliver exceptional event experiences.

What You’ll Bring

• Bachelor’s degree; 1-2 years of experience in a law firm, professional services or hospitality environment.
• Communication & Relationship Building:Outstanding written and verbal communication and interpersonal skills with the ability to interact confidently and professionally with attorneys, clients, guests and colleagues at all levels.
• Project Management & Organization:Strong organizational skills with the ability to manage multiple priorities, balance competing deadlines and maintain a high level of accuracy and attention to detail.
• Problem-Solving & Adaptability:Ability to take initiative, navigate ambiguity, exercise sound judgment and respond effectively in high-pressure, deadline-driven situations.
• Client Service Focus:A proactive, service-oriented approach, with the ability to build effective partnerships with internal and external stakeholders.
• Professionalism:Executive presence, business acumen, discretion, with a willingness to seek feedback and contribute to shared success.
• Technical Proficiency:Solid command of MS Office Suite, including Outlook, Word, PowerPoint, Excel and SharePoint; experience with Cvent is preferred.

If you’re passionate about creating exceptional event experiences, managing details with precision and supporting a collaborative, high-performing team in this Travel, Meetings & Events Assistant role, we’d love to hear from you!

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-MP1