Travel, Expense and Fleet Manager

Ariat International; San Leandro (CA); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

401(k) with company match

PTO & holidays

Team member discount

Job summary

Ariat International is seeking a Manager - Travel, Expense & Fleet to lead global T&E, fleet, and expense management programs. You will manage two specialists, drive end-to-end category strategy, supplier governance, and technology optimization including SAP Concur and TMC partnerships.

The role requires a mix of hands-on execution and strategic planning, with a focus on cost control, policy compliance, and process improvement. Competitive salary and comprehensive benefits are provided.

Qualifications

• 5+ years in Travel & Expense, corporate card, fleet, or similar programs, with 2+ years in people management.
• Hands-on experience with SAP Concur and global Travel Management Companies.
• Bachelor's degree in supply chain, business administration, or finance.
• Strong organizational, analytical, and problem-solving skills.
• Advanced Excel, contract negotiation, and vendor governance experience.

Responsibilities

• Overseeing day-to-day Travel & Expense operations, including employee reimbursements and corporate card administration.
• Providing training and guidance to employees on T&E policies and systems.
• Partnering with the fleet provider to ensure timely vehicle delivery and effective fleet management.
• Developing and executing a strategy for Travel, Fleet, Expense Management, and Corporate Card programs with growth and cost-reduction goals.
• Leading sourcing events (RFXs), supplier selections, and contract negotiations across airlines, hotels, ground transport, FMCs, and travel tech platforms.
• Benchmarking rates, SLAs, and policy limits to ensure competitive positioning.
• Identifying and implementing process improvements to boost efficiency and controls.
• Conducting periodic audits to strengthen internal controls.
• Developing program metrics and employee feedback for continuous improvement.
• Coaching and developing two specialists while supporting day-to-day operations.

Skills

Analytical skills

Problem-solving

Communication skills

Leadership

Advanced Excel

Contract negotiation

Financial analysis

TCO modeling

Vendor governance

Change management

Education

Bachelor's degree in supply chain management, business administration or finance

Tools

SAP Concur

Amex GBT

BCD Travel

CWT

Navan

Job description

Reporting directly to the Director of Accounting & Treasury, the Manager - Travel, Expense & Fleet serves as both strategic owner and operational leader for the company’s global Travel & Entertainment (T&E), Fleet, and Expense Management programs. Managing a team of two specialists, this role balances end-to-end category strategy, supplier governance, and technology optimization (including SAP Concur and our TMC) with hands‑on oversight of policy administration, fleet operations, and employee reimbursements.

You’ll Make a Difference By

• Overseeing day-to-day Travel & Expense operations, including employee reimbursements and corporate card administration.
• Providing training and guidance to employees on T&E policies and systems.
• Partnering with the Company's fleet provider to ensure timely vehicle delivery and effective fleet management.
• Developing and executing a comprehensive strategy for Travel, Fleet, Expense Management, and Corporate Card programs aligned with organizational growth and TCO (Total Cost of Ownership) reduction targets.
• Leading competitive end-to-end sourcing events (RFXs), supplier selections, and contract negotiations across airlines, hotel chains, ground transportation, fleet management companies (FMCs), and travel tech platforms.
• Benchmarking rates, policy limits, and service level agreements (SLAs) regularly to ensure competitive market positioning.
• Identifying and implementing process improvements to enhance efficiency, controls, and employee experience.
• Conducting periodic audits to ensure policy compliance and strengthen internal controls.
• Developing and reviewing program metrics and employee feedback to drive continuous improvement.
• Coaching, mentoring, and developing two specialists while actively supporting day-to-day operations and ensuring the team has the tools and resources needed to succeed.
• Assisting with other responsibilities based on business needs.

About You

• Bachelor’s degree in supply chain management, Business Administration, Finance, or related field.
• 5+ years of experience managing Travel & Expense, corporate card, fleet, or similar operational programs, including at least 2 years of direct people management.
• Hands‑on operational and strategic experience managing SAP Concur (Travel & Expense) and working directly with global Travel Management Companies (e.g., Amex GBT, BCD Travel, CWT, Navan).
• Highly organized, self‑motivated, and able to manage multiple priorities independently.
• Ability to balance hands‑on execution with strategic thinking and process improvement.
• Detail‑oriented with strong analytical and problem‑solving skills.
• Strong communication, presentation, and interpersonal skills with a customer‑focused mindset.
• Advanced excel, contract negotiation, financial analysis, TCO modeling, vendor governance, and change management skills with the ability to develop meaningful reports and analytics for leadership.

About Ariat

Ariat is an innovative, outdoor global brand with roots in equestrian performance. We develop high-quality footwear and apparel for people who ride, work, and play outdoors, and care about performance, quality, comfort, and style.

The salary range for this position is $120,000 - $130,000 per year.

The salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data for geographic locations. Ariat in good faith believes that this posted compensation range is accurate for this role at this location at the time of this posting. This range may be modified in the future.

Ariat’s holistic benefits package for full‑time team members includes (but is not limited to):

• Medical, dental, vision, and life insurance options
• Expanded wellness and mental health benefits
• Paid time off (PTO), paid holidays, and paid volunteer days
• 401(k) with company match
• Team member discount on Ariat merchandise

Note: Availability of benefits may be subject to location & employment type and may have certain eligibility requirements. Ariat reserves the right to alter these benefits in whole or in part at any time without advance notice.

Ariat will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local laws. Ariat is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis protected under federal, state, or local law. Ariat is committed to providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, email [e-mail].

Please see our Employment Candidate Privacy Policy at www.ariat.com/careers to learn more about how we collect, use, retain and disclose Personal Information.

Please note that Ariat does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agreement, Ariat will not consider or agree to payment of any referral compensation or recruiter/agency placement fee. In the event a recruiter or agency submits a resume or candidate without a previously signed Agreement, Ariat explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted directly to hiring managers, are deemed to be the property of Ariat.