Travel and Events Administrative Assistant

Beck's Hybrids; Atlanta (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401k match

Paid time off

Paid holidays

Wellness programs

Corporate discounts

Company Christmas Party

Free lunch

Merchandise allowance

Job summary

Beck’s Hybrids in Atlanta, IN seeks a Travel and Events Coordinator to assist in promoting, coordinating, and supporting meetings and incentive trips for customers, dealers, and employees. This full-time role operates 7:30 am–5:00 pm at the corporate office.

Key duties include verifying registrations, organizing logistics, and supporting event planning with registration materials, scheduling, and post-event tasks; candidates should have strong organizational skills and a background in customer

Qualifications

• Training in customer service, event planning, or other related field is encouraged
• Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy
• Basic computer and current software skills
• Strong organizational skills
• Excel in providing meaningful customer service over the phone
• Minimum three (3) years’ experience in support role
• Previous experience demonstrating organizational skills

Responsibilities

• Verify accuracy of received trip registrations via the Travel and Events database systems
• Validate trip registration, qualification, and attendance
• Ensure smooth registration processes by timely preparing registration materials
• Help create and maintain event management software for multiple events and trips
• Assist in the planning, organizing, and logistics of all Beck’s events
• Assist in event and room scheduling via applicable software system
• Participate in Travel and Events projects
• Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital)
• Take part in the setup and tear down at events and field shows
• Order, announce and distribute of appropriate gifts, memorials and flowers for customers, dealers and employees in honor of graduations, births and bereavements
• Help conduct Travel and Events training for new employees and dealers
• Perform other related duties as may be required by the Travel and Events Manager

Skills

Customer service

Event planning

Organizational skills

Communication skills

Microsoft Excel

Education

Customer service training

Event planning training

Tools

Registration databases

Travel and Events software

Job description

This position is responsible for assisting in the promotion, coordination, and support of customer, dealer, and employee meetings and incentive trips. This is a full-time role with standard operating hours from 7:30 am – 5:00 pm. This position will work from Beck’s corporate office in Atlanta, IN (not a remote or partial remote position).

As a member of the Beck’s Family of employees, all full-time employees are eligible for a generous benefits package:

• Health benefits including two medical plan options and company HSA contributions, dental, vision, employer paid life/AD&DD for you and your dependents, disability insurance, and access to an onsite Nurse Practitioner
• 401k plan match & company sponsored pension plan and access to a Financial Advisor to help you manage your retirement savings
• Paid time off, Paid Holidays, Wellness Programs, & Corporate Discounts
• Company Christmas Party, Free Lunch, Two-Hundred Dollar Merchandise Allowance, & Much More

Responsibilities

• Verify accuracy of received trip registrations via the Travel and Events database systems
• Validate trip registration, qualification, and attendance
• Ensure smooth registration processes by timely preparing registration materials
• Help create and maintain event management software for multiple events and trips
• Assist in the planning, organizing, and logistics of all Beck’s events
• Assist in event and room scheduling via applicable software system
• Participate in Travel and Events projects
• Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital)
• Take part in the setup and tear down at events and field shows
• Order, announce and distribute of appropriate gifts, memorials and flowers for customers, dealers and employees in honor of graduations, births and bereavements.
• Help conduct Travel and Events training for new employees and dealers
• Perform other related duties as may be required by the Travel and Events Manager

Job Requirements

Education And Training

• Training in customer service, event planning, or other related field is encouraged
• Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy

Technical Requirements

• Basic computer and current software skills
• Strong organizational skills
• Excel in providing meaningful customer service over the phone

Experience

• Minimum three (3) years’ experience in support role
• Previous experience demonstrating organizational skills

Characteristics For Success

• Commitment to the mission of Beck’s Hybrids, specifically, to provide our customers with the best service
• Excellent interpersonal skills and a collaborative teamwork style
• A demonstrated commitment to high professional ethical standards
• Ability to look at situations from several points of view Positive attitude
• Demonstrates the Attitudes and Actions of Beck’s Hybrids:
  • Integrity
  • Innovation
  • Passion
  • Adaptability
  • Teamwork
  • Commitment
• Ability to exercise judgement
• In an effort to provide a safer, drug-free workplace for employees, all full-time applicants to whom offers of employment are made must submit to a drug test and background check, subject to applicable local, state, or federal laws or regulations. Employment at Beck's is contingent upon passing these pre-employment screenings.