Travel Coordinator

Host Agency Reviews, LLC; Westminster (CO); On-site; USD 29,000 - 36,000; Full time

Job summary

Soil Nail Holdings seeks a proactive Travel Coordinator to manage the end-to-end travel lifecycle for field crews across multiple sites. You will navigate last-minute changes, optimize bookings in a Global Distribution System (GDS), and ensure policy compliance and cost awareness.

You'll own incident escalation, maintain the Smartsheet travel system, and supervise smooth shift handoffs with clear, actionable documentation.

Qualifications

• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Professional communication skills—written and verbal.
• Reliability and ownership mindset.

Responsibilities

• Manage travel lifecycle for field crews across multiple sites with accuracy and timeliness.
• Navigate last-minute changes, optimize bookings in a Global Distribution System (GDS).
• Escalate incidents and coordinate with superintendents and safety teams as needed.
• Maintain and optimize the Smartsheet Travel Request system and reduce manual work.
• Ensure clear pass-off documentation and smooth shift handoffs.

Skills

Demonstrated ability to manage multi

Strong attention to detail

Professional communication skills

Reliability and ownership mindset

Tools

Global Distribution System (GDS)

Smartsheet

Job description

GeoStabilization International (GSI), Access Limited, and RoadGuard together form a leading infrastructure solutions platform dedicated to protecting people and strengthening critical infrastructure across North America and New Zealand.

GSI is the premier geohazard mitigation firm specializing in emergency slope stabilization, landslide repair, grouting, and micropiles through innovative design-build delivery. Access Limited brings over a century of steep-slope expertise and operates North America’s largest fleet of spider excavators, delivering complex rockfall and geotechnical solutions in the most challenging environments. RoadGuard, founded in 2024, unites industry-leading roadway safety companies providing guardrail, bridge railing, highway signage, fencing, and specialty fabrication services.

Across all our businesses, we are driven by innovation, extreme ownership, technical excellence, and a relentless commitment to measurable results that improve safety and infrastructure resilience.

Why This Role

At GSI, field operations are mission-critical. Travel Coordinators own the logistics layer that enables our crews to execute flawlessly. This isn't an administrative role—it's a strategic operations position where you solve complex problems under pressure, optimize systems, and directly influence the success of on-site projects.

The best coordinators don't just process requests. They anticipate failures, elevate decisively, drive continuous improvement, and take ownership of outcomes.

What You'll Own

End-to-End Travel Operations

You manage the complete travel lifecycle for crews across multiple jobsites. From coordinating last-minute logistical changes to debugging automation failures, you're accountable for accuracy and timeliness. You'll work within a Global Distribution System (GDS), making judgment calls on bookings, cost optimization, and policy compliance.

Incident Command & Escalation

When high-priority exceptions hit—missed flights, vehicle damage, safety incidents—you become the point person who coordinates with Superintendents and safety teams to resolve them. You'll develop judgment about what requires immediate escalation versus what you can resolve independently.

Systems & Process Ownership

You maintain and optimize our Travel Request system (Smartsheet), flagging bottlenecks, errors, and improvement opportunities. You're expected to spot patterns and suggest process refinements that increase accuracy and reduce manual work.

Shift Leadership

You ensure seamless handoffs between shift coordinators. Your pass-off documentation is clear, complete, and actionable—a model of ownership and communication.

Who Excels Here

Results-oriented Problem Solvers Who

• Thrive under pressure and handle urgency with discipline—you stay calm when coordinating same-day travel changes or managing exceptions.
• Take ownership. You don't wait to be told what to do; you spot what's broken and fix it. You escalates decisively when needed.
• Care about accuracy and details without losing sight of the bigger picture. You know that one booking error cascades across a jobsite.
• Communicate clearly and adapt quickly. You can shift between handling routine bookings and coordinating critical incidents.
• Seek to understand how your role fits into the larger mission. You ask questions and connect your work to field outcomes.

Required

Experience & Qualifications

• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Professional communication skills—written and verbal.
• Reliability and ownership mindset.

Preferred

• Prior experience booking travel in a Global Distribution System (GDS).
• Experience coordinating logistics for field crews or mobile operations.
• Experience with Smartsheet or similar workflow management tools.

US pay range for this role.

$21—$26 USD

Soil Nail Holdings and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.