Travel Coordinator

Delphi Technologies; Washington (District of Columbia); On-site; USD 66,000 - 86,000; Full time

Job summary

AC4S LLC in Northern Virginia is seeking a Travel Coordinator to manage all official travel, expense tracking, and compliance with DOS travel policies for personnel under the GMOS task order. You will prepare detailed itineraries and trip reports while ensuring documentation and approvals are properly tracked.

The role requires solid organizational and communication skills, with experience handling complex domestic and international itineraries and regulatory compliance in a government

Qualifications

• Coordinate and manage official travel for military personnel, civilian employees and contractors in compliance with Joint Travel Regulations and Federal travel policies.
• Plan complex domestic and international travel itineraries including flights, lodging, transportation and country clearance.
• Demonstrate strong organizational, communication and problem solving skills to handle multiple high priority travel requests.

Responsibilities

• Coordinate and manage official travel for military personnel, civilian employees and contractors in compliance with the Joint Travel Regulations and federal travel policies.
• Process travel authorizations, reservations, vouchers and reimbursements using the Defense Travel System.
• Prepare travel itineraries and trip reports; capture employee details, locations, durations, costs, and purpose in each report.

Skills

Coordination skills

Communication

Problem solving

Regulatory compliance

Job description

About the Organization

Hui Huliau is a nonprofit Native Hawaiian Organization (NHO) and community service organization whose business activities principally benefit Native Hawaiians. As an NHO we operate under U. S. Small Business Administration (SBA) regulations and own small businesses that participate in the SBA 8(a) Business Development Program for minority owned companies. Our small businesses provide a variety of contracted services to the U. S. Military, U. S. Civilian agencies, and commercial customers at locations worldwide.

Profits from Hui Huliau's for-profit subsidiaries help sustain important education, social, economic, and cultural preservation programs that serve Native Hawaiians in the Waianae community. The Waianae Coast on the western side of the island of Oahu has the highest per capita percentage of Native Hawaiians in the world and the highest poverty and unemployment rate in the State of Hawaii.

Our mission to strengthen our communities, make a positive impact on the lives we touch, and provide a brighter future for the Native Hawaiian people through education, economic opportunities, and the preservation of the Hawaiian language and culture. Hui Huliau employees help us achieve this mission by providing outstanding service to our customers.

Shift First

Description

AC4S LLC is currently seeking a Travel Coordinator to join their team in Northern Virginia. The qualified candidate will manage all travel arrangements, expense tracking, and compliance with DOS travel policies for personnel deployed under the GMOS task order. Ensures proper documentation, tracks approvals, and provides detailed travel itineraries. Prepares Trip Reports summarizing all long distance travel identified through Government approved Travel Authorization Requests. Captures employee name, travel location, trip duration, point of contact, approval authority, total trip cost, purpose, and knowledge gained in each report. Prepares each report in accordance with Government requirements and templates. Applies fundamental concepts, processes, practices, and procedures on assignments, performing work under supervision.

Experience and Skills

• Coordinate and manage official travel for military personnel, civilian employees and contractors in compliance with the Joint Travel Regulations and Federal travel policies
• Process travel authorizations, reservations, vouchers and reimbursements using the Defense Travel System, ensuring accuracy, timeliness, and regulatory compliance
• Plan complex domestic and international travel itineraries including commercial flights, lodging, rental vehicles, passports, visas and country clearance requirements
• Demonstrate strong organizational, communication and problem solving skills by managing multiple high priority travel requests, adapting to last minute operational changes.

Physical Requirements

• Footwear: Steel-toe boots or steel-toe protective shoes are required at all times while performing warehouse duties or handling IT equipment.
• Lifting and Carrying: Ability to lift, carry, and move IT equipment and boxed assets weighing a minimum of 40 pounds. Occasional lifting of items above this weight may be required with proper team-lift procedures.
• Standing and Walking: Ability to stand and walk for extended periods throughout the workday, including walking between storage areas, staging zones, and inventory stations.
• Bending, Stooping, and Reaching: Regular bending, kneeling, stooping, and reaching to access shelves, pallet racks, and inventory locations.
• Pushing and Pulling: Ability to push or pull carts, pallet jacks, or other equipment used to transport IT assets within the warehouse environment.
• Manual Dexterity: Sufficient hand and finger dexterity to safely unbox, label, scan, connect, and prepare IT hardware and accessories.
• Environmental Conditions: Ability to work in a warehouse setting with variable temperatures, concrete flooring, and active movement of equipment and personnel. May require use of basic PPE such as gloves or safety glasses depending on task.
• Equipment Operation (if applicable): Ability to safely operate non-powered material handling equipment (e.g., carts, dollies, pallet jacks). No forklift operation assumed unless separately certified and required.

Hui Huliau and its subsidiaries are participants of E-Verify.

Hui Huliau and its subsidiaries are drug free workplaces.

Full-Time/Part-Time Full-Time

Position Travel Coordinator

Position Requirements

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary $66,497K - $86,139K

Direct Contract/Indirect Department

Division Advanced C4 Solutions Inc.

Hiring Manager(s) Judge Ashmore

Open Date 8/6/2026

This position is currently accepting applications.

Number of Openings 3

Number Filled 0

Exempt/Non-Exempt Non-Exempt