Travel Coordinator

City of New York; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

The Bronx District Attorney's Office is seeking an experienced Travel Coordinator to manage all domestic and international travel for staff, victims, and witnesses, including flights, hotels, ground transportation, and itineraries.

The role requires ensuring adherence to travel policy and directives, providing urgent changes, and maintaining records and reports of travel expenditures. Residency is not required; equal opportunity and diversity are valued.

Qualifications

• High school diploma or equivalent plus 3 years in community work or related duties.
• Equivalency acceptable with related education/experience.
• Preferred: Bachelor's degree with 5 years travel coordinating experience.

Responsibilities

• Coordinate all domestic and international travel for employees, victims, and witnesses.
• Ensure travel bookings comply with travel policy and directives.
• Provide emergency travel support and last-minute changes as needed.
• Maintain records of bookings, receipts, and reports for reimbursement or reporting.

Skills

Travel coordination

Documentation

Interpersonal communication

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

The Office of the District Attorney, Bronx County (“BXDA”) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.

In furtherance of this mission, the BXDA seeks experienced and enthusiastic Travel Coordinator.

Job Responsibilities

Specific duties will include, but are not limited to the following:

• Coordinate all domestic and international travel aspects for employees, victims, and witnesses, including flights, accommodations, ground transportation, and itineraries.
• Ensure travel arrangements align with travel policy and the Comptroller’s Directive 6.
• Provide support for emergency travel changes, cancellations, or urgent last-minute bookings.
• Maintain consistent and effective communication with employees, coordinate travel, and address any inquiries, issues, or concerns regarding travel plans.
• Respond promptly to phone calls, emails, and messages related to travel requests or changes.
• Provide real-time assistance to travelers facing disruptions, delays, or unexpected situations.
• Maintain accurate records of travel bookings, itineraries, and receipts for reimbursement or reporting purposes.
• Ensure all bookings comply with Bronx District Attorney’s Office policies and Comptroller’s Directive 6, including, but not limited to, preferred vendors.
• Collect supporting financial documentation from travelers when they return from their trip.
• Provide reports and consolidated credit card statements on travel expenditures and bookings to finance.

COMMUNITY ASSOCIATE - 56057

Minimum Qualifications

Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above.

Preferred Skills

• Bachelors Degree or- High School Diploma and 5 years experience as Travel Coordinator

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

City residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.