Travel & Compliance Specialist

Ball State University; Muncie (IN); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Vacation days

Sick days

Holiday time

Parental leave

Health insurance

Tuition assistance

Job summary

Ball State University is seeking a Travel Specialist in its Accounts Payable – Travel team in Muncie, IN. You will manage travel pre-approvals, expense reports, and bookings, ensuring compliance with university policies while assisting travelers and departments through the travel lifecycle.

You will work with multiple systems, resolve complex issues, and contribute to policy reviews and training materials. This role emphasizes accuracy, timely decisions, and exceptional customer service for

Qualifications

• Associate’s degree or equivalent in accounting or business-related field.
• 3–5 years of accounting, accounts payable, auditing, or other detailed administrative experience.
• Excellent Microsoft Office and organization skills.

Responsibilities

• Serve as a resource to the university on travel questions and issues; enforce travel regulations and policies.
• Review travel bookings for compliance, accuracy, and price thresholds; approve in a timely manner.
• Review pre-approvals, cash advances, and expense reports for accuracy and compliance.
• Process travel payments (airfare, hotel, registrations) using the travel card; ensure policy adherence.
• Audit travel card usage and reconciliations; resolve discrepancies with supervisors as needed.

Skills

Attention to detail

Customer service

Office software

Education

Associate’s degree or equivalent in accounting or business-related field

Tools

Microsoft Office

Accounting software

Job description

Ball State University is seeking a Travel Specialist in its Accounts Payable – Travel team in Muncie, IN. You will manage travel pre-approvals, expense reports, and bookings, ensuring compliance with university policies while assisting travelers and departments through the travel lifecycle.

You will work with multiple systems, resolve complex issues, and contribute to policy reviews and training materials. This role emphasizes accuracy, timely decisions, and exceptional customer service for