Travel Assistant

O'Reilly Auto Parts; Kentucky; Sur place; USD 42 000 - 65 000; Plein temps

Avantages offerts par ce poste

Competitive wages

401k with employer contributions

Medical, dental, vision insurance

Tuition assistance

Career growth opportunities

Résumé du poste

O'Reilly Auto Parts seeks a Travel & Events Coordinator to support business travel arrangements and related invoicing. You will book flights, hotels, and rentals, ensuring policy compliance and timely payments. The role includes researching markets, negotiating rates, and supporting the Leadership Conference.

Strong communication, organization, and Sabre system experience are valued; weekend scheduling may be required. Competitive compensation with full benefits is offered.

Qualifications

• High school diploma or equivalent (GED)
• Excellent verbal and written communication skills
• Advanced Word, Excel and database skills
• Excellent time management with the ability to multi-task
• Strong detail orientation with a focus on organization
• Ability to work well in a fast-paced environment
• Experience in meeting or event planning
• Contract and negotiation skills
• Advanced Sabre computer reservation system experience
• Continuing education in the travel industry related to corporate travel and meetings

Responsabilités

• Assist with booking company travel arrangements (airline, hotel, rental car) per travel policies
• Determine cost-effective travel options meeting time constraints
• Coordinate with department heads for out-of-policy guidance
• Book travel for various departments and manage itineraries
• Negotiate discounted rates and establish payment methods
• Reconcile and process payments with proper coding
• Support Leadership Conference and special projects

Connaissances

Word/Excel skills

Verbal & written comms

Time management

Detail oriented

Multi-tasking

Fast-paced environment

Contract negotiation

Event planning

Meeting planning

Formation

GED or equivalent

Travel industry education/continuing ed

Outils

Sabre

Description du poste

Provide direct support to team members for business travel arrangements in accordance with the Travel and Internal Events Policy. Includes performing all related tasks that are created from these travel arrangements. Responsible for processing department invoices and ensuring timely payments.

ESSENTIAL JOB FUNCTIONS

Assist with booking company travel arrangements (commercial airline flights, hotel, and rental car reservations) as outlined in the company’s travel policies and guidelines. Determine the most efficient and cost-effective means of business travel by researching and reviewing travel requests, meeting both time constraints and expense control guidelines. Work closely with department heads and executive committee members for guidance on out of policy situations.

Support the department by booking travel and providing support to various departments throughout the company. Assist other areas of the department which may include Company plane flights manifest, passengers’ itineraries with accommodations and International travel.

Research hotels in new markets for team member use. This includes negotiation of discounted rates and establishing a payment method (i.e. CLC lodging, Control Pay, Direct Bill, etc.) while adhering to the legal contracting process.

Reconcile, process, and submit on-time payments for accuracy, ensuring proper financial coding for all daily, weekly, bi-weekly and monthly billing statements and invoices. Submits information to Finance Department for allocation to accounting units. Communicates billing discrepancies with all vendors for resolve of issues.

Assist with the company Leadership Conference as needed.

Assist with special projects as directed by department management.

SKILLS/EDUCATION/KNOWLEDGE/EXPERIENCE/ABILITIES

Required:

High school diploma or equivalent (GED)

Flexible scheduling with the availability to work weekends as needed

Advanced Word, Excel and database skills

Excellent verbal and written communication skills with an emphasis on delivering great customer service

Excellent time management with the ability to multi-task

Strong detail orientation with a focus on organization

Ability to work well in a fast-paced environment

Desired:

Experience in meeting or event planning

Contract and negotiation skills

Advanced Sabre computer reservation system experience

Continuing education in the travel industry related to applications for corporate travel and meeting planning

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package:

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

_O’Reilly Auto Parts is an equal opportunity employer._The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.