TRAVEL ADMINISTRATOR I

Logistic Services International, Inc.; Jacksonville (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Logistic Services International, Inc. in Jacksonville, FL seeks a Travel Administrator I to analyze and process employees’ expense reports and company card expenses, administer the travel and purchasing card programs, and train staff on policies to ensure compliant, accurate reporting.

Essential duties include verifying costs, using Deltek Time and Expense, reconciling credit card charges with the general ledger, tracking advances, and coordinating with travel agencies.

Qualifications

• High school diploma or equivalent is required.
• Four years of travel administration experience or equivalent.
• Familiar with Federal Joint Travel Regulations and travel policy.
• Proficient with Deltek Time & Expense; experience with Costpoint preferred.

Responsibilities

• Analyze, verify, and process expense reports and credit card expenses.
• Administer the expense reporting and purchasing/travel card programs.
• Train employees on expense report and purchasing card processes.

Skills

Federal travel regs

Accounts payable

Excel

Word

Deltek Time & Expense

Costpoint

Ten-key by touch

Typing 30 wpm

Security clearance ability

Education

High school diploma or equivalent

Tools

Deltek Time & Expense

Visa/American Express processing

Costpoint

Job description

LSI is an employee‑owned company that employs dynamic teams of professionals – people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers’ expectations. Everyone at LSI has a personal stake in our success. LSI has over 300 training support experts, engineers, and craftsmen on staff who develop state‑of‑the‑art high‑fidelity training devices, complex computer‑based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee‑owners collaborate to deliver training products and services for a myriad of programs and customers, using leading‑edge technology and proven processes.

Mission

Our mission is to prepare our military and allies to be battle‑ready through cutting‑edge training products and services.

Vision

Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee‑ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission.

ESOP Sustainability:

We do everything within our control to meet project budgets and schedules, so our ESOP prospers.

Take Ownership:

Each Employee‑Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee‑owners to do the same, we realize success.

Clear Communication:

We project confidence in our communication using unambiguous language and providing clear purpose and direction.

Pursuit of Excellence:

We aggressively pursue continuous improvement both as teams and individual employee‑owners. We strive to get better every day. There is no room for mediocrity.

Pride in Our Work:

We know the value of our work and are proud of what we produce.

Customer Focus:

Customers are both internal and external and we strive to give both our best efforts.

Assume Positive Intent:

Assume others are well‑intentional in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems.

One Voice:

Every Employee‑Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice.

General Summary

The Travel Administrator I is a junior‑level position responsible for analyzing, verifying, and processing employees’ expense reports and company credit card expenses. The Travel Administrator I administers the expense report and purchasing/travel card programs, trains employees on the expense report and purchasing card processes, recommends policies and procedures related to company travel, and maintains documentation for compliance with policies and procedures.

Essential Job Functions

• Ensures travel‑related costs are valid, supported, and approved.
• Receives receipts, verifies costs, and processes expense reports using the Deltek Time and Expense program.
• Administers the expense reporting program and the Visa purchasing and travel programs.
• Trains employees on the policies and procedures relating to submitting expense reports and purchasing and travel claims.
• Processes Visa, American Express and Hertz credit card bills.
• Maintains a matching report for all credit cards to ensure that amounts charged on company cards are properly submitted on an expense report.
• Reconciles the matching report to the general ledger control account each month.
• Investigates variances between company charges and expense reports.
• Tracks unused airfare to ensure that tickets are utilized or are written off once expired.
• Corresponds with travel agency regarding LSI ticket, lodging and auto rental travel policies.
• Issues travel advances and balances advance report to the general ledger control account.
• Follows up on outstanding advances.
• Performs as backup for Accounts Payable Clerk.
• Interacts with accounting personnel, government agencies, LSI employees, and all levels of management.
• Works a standard weekly schedule of 40 hours with overtime as required.
• Performs other duties as required.

Non‑Essential Job Functions

• The Travel Administrator also performs additional duties assigned from time to time by the CFO, Director of Accounting, and Accounting Manager.

Job Requirements

Knowledge, Skills, and Abilities

• Familiar with Federal Joint Travel Regulations.
• Basic knowledge of accounts payable and travel processing.
• General experience with personal computers.
• Basic experience with Microsoft Excel and Microsoft Word.
• Experience with Costpoint preferred.
• Ten‑key by touch and 30 words per minute typing speed.
• Familiar with the use of standard office equipment, e.g., scanners, printers, copiers, telephones with multiple lines, and facsimile machines preferred.
• Must be able to obtain a security clearance when required by the contract.

Education and Experience

• High school diploma or equivalent.
• Four (4) years of experience in travel administration or equivalent combination of education and experience.

Equal Opportunity Employer, including Disability/Vets.