Travel Account Specialist

William & Mary and the Virginia Institute of Marine Science; Mount Vernon (WA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Travel Accounts Specialist at William & Mary and the Virginia Institute of Marine Science is responsible for the timely audit, review, and processing of travel expense reports, meal reimbursements, and travel invoices.

Working within Workday and Jaggaer BuyWM, you will validate documentation, resolve discrepancies, and ensure compliance with travel policies and accounting standards while delivering strong customer service to faculty and departments.

Qualifications

• High school diploma or equivalent.
• Experience auditing, processing, or reviewing financial transactions in an accounts payable, travel, procurement, or related financial operations environment.
• Demonstrated knowledge of accounting principles and financial controls.
• Experience working with enterprise financial systems, preferably Workday or similar ERP platforms.
• Strong attention to detail and ability to interpret and apply policies, procedures, and regulations.
• Excellent analytical and problem-solving skills.
• Ability to manage multiple priorities while meeting established deadlines.
• Strong written and verbal communication skills.
• Demonstrated commitment to providing high-quality customer service.

Responsibilities

• Audit, review, and process travel-related expense reports, business meal reimbursements, and travel-related direct bill invoices.
• Validate supporting documentation, identify discrepancies, and resolve issues in a timely manner.
• Ensure compliance with federal/state regulations, travel policies, and university accounting procedures.
• Serve as a resource to faculty, staff, and departments by providing guidance on travel and business expense policies.
• Deliver accurate transaction processing and uphold strong internal controls.

Skills

Attention to detail

Analytical skills

Customer service

Communication skills

Multitasking

Policy interpretation

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Workday

Jaggaer BuyWM

Job description

Job Requisition:

JR102163 Travel Account Specialist (Open)

Job Posting Title:

Travel Account Specialist

Department:

CC00452 WM001 | WMUO | Travel

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Mount Vernon Offices

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

The Travel Accounts Specialist is responsible for the timely and accurate audit, review, and processing of travel-related expense reports, business meal reimbursements, and travel-related direct bill invoices. The position ensures compliance with federal and state regulations, Commonwealth of Virginia travel policies, university procedures, and applicable accounting standards.

Working within Workday and BuyW&M (Jaggaer), the Travel Accounts Specialist performs detailed transactional reviews, validates supporting documentation, identifies and resolves discrepancies, and processes reimbursements and payments in accordance with established service standards. The role serves as a key resource to faculty, staff, and departments by providing guidance on travel and business expense policies while delivering exceptional customer service.

The Travel Accounts Specialist contributes to the integrity of the university’s financial operations through accurate transaction processing, strong internal controls, and consistent application of travel and reimbursement policies.

Job Description:

Required Qualifications:

• High school diploma or equivalent.

• Experience auditing, processing, or reviewing financial transactions in an accounts payable, travel, procurement, or related financial operations environment.

• Demonstrated knowledge of accounting principles and financial controls.

• Experience working with enterprise financial systems, preferably Workday or similar ERP platforms.

• Strong attention to detail and ability to interpret and apply policies, procedures, and regulations.

• Excellent analytical and problem-solving skills.

• Ability to manage multiple priorities while meeting established deadlines.

• Strong written and verbal communication skills.

• Demonstrated commitment to providing high-quality customer service.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent