Manager-Accounts Payable & Travel Accounting - E99393

Eastern Washington University; Cheney (WA); On-site; USD 70,000 - 98,000; Full time

Benefits offered by this job

health insurance

disability insurance

retirement

generous vacation

sick leave accruals

12 paid holidays per year

tuition waiver for employees and able/

discounted EWU sports tickets

full access to campus workout

STA bus transportation

Job summary

Eastern Washington University seeks a Manager- Accounts Payable & Travel Accounting to lead AP and Travel Accounting operations and staff. The role includes supervision, ensuring compliance, and serving as the functional lead for Concur travel system.

EWU offers a comprehensive benefits package in addition to salary; salary ranges from $69,643 to $97,500 depending on education, experience, and skills. Regular office hours with occasional evening/weekend work may be required.

Qualifications

• Total combination of 7 years of education and experience in accounting, finance, business administration, accounts payable, travel, financial disbursements or operational accounting.
• One year of experience supervising fiscal support staff.
• Experience with federal and state regulations and reporting (1099s, sales/use tax, etc.).
• Demonstrated experience with integrated, enterprise level accounting software systems.
• Interest, ability and/or experience promoting cultural competency and/or diversity.

Responsibilities

• Plan and direct unit operations, including hiring and supervision of Accounts Payable and Travel staff.
• Oversee invoicing, vouchers in Banner AP, and travel accounting processes.
• Ensure policy compliance and timely processing of payments and encumbrances.
• Lead system administration and process improvements for AP systems and travel modules.
• Provide training and support to university departments on AP and travel accounting.

Skills

Accounts Payable

Travel Accounting

Staff Supervision

Concur Travel System

Budgeting

Tools

Banner AP

Ellucian Banner

Job description

Job Title:

Manager-Accounts Payable & Travel Accounting - E99393

Location:

Cheney

FLSA Status:

Exempt

Work Schedule Type:

Regular

Work Schedule:

Regular office hours 8:00 a.m. to 5:00 p.m. Position may occasionally require evening or weekend work to meet the demands of the office.

Term of Appointment:

12 Months

Job Summary:

We are currently seeking skilled and team-oriented applicants for the following position; Manager- Accounts Payable & Travel Accounting. The Manager of Accounts Payable & Travel Accounting plays a critical role in maintaining efficient operations and management of Accounts Payable and Travel Accounting. This position provides direct supervision and direction to Accounts Payable and Travel Accounting staff. The Accounts Payable & Travel Accounting Manager assures the accounts payable and travel processes are efficient and in compliance with all regulatory requirements. Additionally, the manager serves as the functional lead for troubleshooting and maintenance of Concur travel system.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $69,643 - $97,500, where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package as follows:

• health insurance
• disability insurance
• retirement
• generous vacation
• sick leave accruals
• 12 paid holidays per year
• tuition waiver for employees and eligible family members
• discounted EWU sports tickets
• full access to our campus workout facilities at a minimum fee
• free transportation through STA buses

For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, theSIERRbuilding which is a hub for research, development and advancement of health sciences. In addition,EWUprograms can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’26 -’27 College of Distinction (CoD), the second consecutive year it has received the national recognition.

Tribal Land Acknowledgement:

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands:

Contact Human Resources at [e-mail] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Protective Equipment:

University, local, regional, and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

• Total combination of 7 years of education and experience in accounting, finance, business administration, accounts payable, travel, financial disbursements or operational accounting
• One year of experience supervising fiscal support staff.
• Experience working with federal and state regulations and reporting (1099s, sales/use tax, etc.).
• Demonstrated experience with integrated, enterprise level accounting software systems.
• Candidate must demonstrate interest, ability and/or experience promoting cultural competency and/or diversity.

Preferred Qualifications:

• Bachelor's degree in accounting, finance, business administration or closely related field and/or Master's degree in accounting or business administration
• Specific experience working in the central operations of a college or university environment
• Extensive hands-on system administration experience with Ellucian Banner or similar ERP system
• Excellent interpersonal and written communication skills
• Attention to detail and ability to manage multiple projects within established deadlines
• Ability to identify problems, develop solutions and implement change
• Ability to use discretion, tact and good judgment when working with highly sensitive and confidential information

Proposed Job Duties & Responsibilities

Plan and Direct Unit Operations (60%):

• Interview and recommend selection of applicants for hire within the offices of Accounts Payable and Travel Accounting.
• Supervise and provide leadership for fiscal and supporting staff, train new employees, assign and schedule work, act upon leave requests, conduct annual performance evaluations and recommend disciplinary action.
• Identify professional development opportunities to enhance skill levels of fiscal staff.
• Oversee the audit and input of invoices and vouchers in Banner AP and the Capital Planning systems (AiM).
• Oversee daily processes, such as daily check cycle, review of batches and authorize corrective action, if necessary.
• Oversee the operations cycle in Travel Accounting, including travel authorization approvals, travel encumbrances, expense voucher preparation, monitoring and reporting, and policy compliance.
• Audit and oversee payment of contracts, utilities, travel, refunds, reimbursements and other miscellaneous vouchers.
• Monitor outstanding encumbrances and prepare adjustments as needed.
• Oversee preparation of journal entries for airfare, expense transfers or coding corrections.
• Prepare check cancellations, handwritten checks, replacement for lost or destroyed checks, and monthly use/sales tax payment.

System Admin, Process Improvement, Document Controls (30%):

• Maintain and review for updating any procedures and internal controls related to office functions.
• Maintain updated desk procedures. Develop and recommend procedures to govern the payment of invoices to the advantage of the university in terms of cash flow and discounts, and to improve the efficiency of the accounts payable and travel departments.
• Monitor monthly productivity of the AP and travel systems.
• Create test plan and lead testing of system releases or patches for Banner AP.
• Work with technical staff on any changes or problem solving for Banner AP.
• Serve as the Functional Lead for new AP-related systems, research other systems and procedures, and evaluate best practices related to Accounts Payable processes.
• Provide training to university departments related to the proper use of central travel account (CTA) cards and preparation/submittal of card payment vouchers, and monitor payments of procurement and CTA cards for proper account categorization and timing of payments.
• Oversee the administration management of the electronic travel system, including traveler setup, system configuration, validation and data table updates, and feeds/linkage with the ERP system.

Other Duties (10%):

• Develop, administer, and monitor the budget for Accounts Payable and Travel Accounting.
• Act as budget authority to approve expenses. Determine supplies/materials and student staffing levels necessary to meet work requirements within budget constraints.
• Coordinate budget projections with supervisor as it relates to the total budget within the Office of Controller.
• Maintain files for invoices, vouchers, contracts, leases and check reports.
• Provide documents and reports as requested by internal and external auditor. Maintain record retention schedules.
• Respond to University departmental questions and follow-up on corrections or adjustments as needed.
• Perform related duties as required.