Trauma Registrar

University of Utah Health; Salt Lake City (UT); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The University of Utah Health is seeking a Trauma Registrar to maintain data for our ACS-verified Level 1 Trauma Center. You will identify, code, and validate injury data, ensuring HIPAA standards and accurate AIS/ICD-10 coding.

You will review EMRs, collaborate with staff, and contribute to quality initiatives, reporting, and education while meeting strict deadlines and data quality targets.

Qualifications

• Trauma Registry experience or verified ICD-10 coding experience.
• 1 year of experience abstracting medical information from EMR.
• Able to participate in AIS and ATS Trauma Registry Courses within 1 year.
• Complete 24 hours of trauma-related Continuing Education during each ACS verification cycle.
• ICD-10 refresher course every five years.
• Obtain CAISS certification within five years of hire.

Responsibilities

• Maintain ACS verification as a Level 1 Trauma Center by participating in registry activities.
• Review EMR for identification of diagnoses, procedures, complications and data for the registry.
• Assign ICD-10-CM diagnoses and ICD-10-PCS codes according to current standards.
• Collaborate to ensure complete documentation for all required registry data fields.
• Prepare and distribute a daily list of identified trauma patients to UUH staff.
• Submit data for ACS-TQIP and for the State of Utah Department of Health.
• Participate in quality improvement projects, grant submissions, and IRB studies.
• Complete 60 days of data entry for records after discharge.
• Engage in continuing education and UT-TUG meetings.

Skills

ICD-10 coding

AIS coding

Data abstraction

HIPAA compliance

EPIC/IT systems

Communication

Teamwork

Attention to detail

Independent work

Education

CAISS certification

CCS/RHIT/RHIA certification

Bachelor's degree in related field

Tools

EPIC

TraumaBase

Microsoft Office

Job description

Overview

Hybrid position, need to live in the area or be willing to relocate.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission.

EO/AA

The Trauma Registrar is responsible for the traumatic injured patient identification, collection, entry, validation and maintenance of injury data for our American College of Surgeons (ACS) verified Level 1 Trauma Center. Utilizing analytical and cognitive skills, the Trauma Registrar collects trauma data used for improvement in clinical care, injury research, national benchmarking, epidemiology, prevention and quality initiatives, performance improvement, and education. The registry professional accurately assigns ICD-10 and AIS codes and enters required data into the trauma registry, maintaining HIPAA standards at all times.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Participates in all registry-required activities to maintain ACS Verification as a Level 1 Trauma Center.
• Performs thorough review of electronic medical record (EMR) for identification of relevant clinical diagnoses, procedures performed, complications, co-morbidities, and other pertinent EMS and hospital data as required by the ACS.
• Assigns appropriate ICD-10-CM diagnosis, and ICD-10 PCS codes based on currently published standards.
• Collaborates with appropriate entities to assure complete documentation for all required registry data fields.
• Understands and adheres to Official AIS Coding and AAAM coding policies based on currently published standards.
• Understands and adheres to National Trauma Data Standard (NTDS) data dictionary definitions on current year required data fields.
• Accurately abstracts pertinent data from the patient medical records, and applied ICD-10 and AIS coding at greater than or equal to 95% accuracy.
• Completes 100% of records within 60 days of patient discharge.
• Participates in re-abstraction/validation of 5-10% of patient records with inter-rater reliability of 95% or greater.
• Prepares, and distributes a daily list of identified trauma patients to pertinent UUH staff.
• Prioritizes completion of data on all trauma related mortalities for Trauma Review Committee meetings.
• Assigns appropriate activations charges based on current criteria.
• Participates in data reporting for statistics, quality and performance improvement projects, grant submissions, and IRB approved research studies.
• Assists in preparing data for submission to the State of Utah Department of Health.
• Assists in preparing quarterly data for submission to the American College of Surgeons Trauma Quality Improvement Program (ACS-TQIP).
• Participates in monthly ACS-TQIP educational quizzes, internal education, and any additional training as needed.
• Participates in quarterly State of UT Trauma User Group (UT-TUG) meetings, periodic trainings, and on ad-hoc committees.
• Completes twenty-four (24) hours of trauma-related Continuing Education during each ACS verification cycle.
• Participates in trauma related quality initiatives.

Knowledge / Skills / Abilities

• Demonstrated ability to write (if necessary), and run basic reports utilizing the trauma registry.
• Demonstrated teamwork by collaborating with registry staff to meet all required deadlines for data submission and ACS requirements.
• Mastery level knowledge of ICD-10 and AIS coding related to multi-system traumatic injuries.
• Mastery level knowledge of medical terminology, and anatomy & physiology.
• Demonstrated ability to communicate and collaborate effectively with clinical staff and other hospital personnel.
• Knowledge of healthcare IT systems, preferably EPIC, TraumaBase, Microsoft Office.
• Ability to be detail oriented and to prioritize daily tasks.
• Ability to work independently while collaborating with other members of the healthcare team.
• Ability to be self-motivated while working in a HIPAA compliant, remote environment with minimal direct supervision.

Required Qualifications

• Trauma Registry OR verified ICD10 coding experience or certification(s).
• One (1) year of experience abstracting medical information from EMR.
• Ability to participate in and pass the Abbreviated Injury Scale (AIS) course within one (1) year of hire.
• Ability to participate in and pass the American Trauma Society (ATS) Trauma Registry Course within one (1) year of hire.
• Complete 24 hours of trauma-related Continuing Education during each ACS verification cycle.
• Completes ICD-10 refresher course every five (5) years.
• Obtains Certified Abbreviated Injury Scale Specialist (CAISS) within five (5) years of hire.

Preferred Qualifications

• Trauma Registry experience.
• Current CCA, CCS, CPC, RHIT or RHIA Certification.
• One (1) year of inpatient coding experience.
• Certified Specialist in Trauma Registries (CSTR).
• Certified Abbreviated Injury Scale Specialist (CAISS).
• Associate or Bachelor degree in a related field.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Listening, Manual Dexterity, Reaching, Sitting, Speaking, Standing, Walking