Supervisor, Trauma Registry (6810)

Regional One Health; Memphis (TN); On-site; USD 75,000 - 110,000; Full time

Job summary

Regional One Health in Memphis, TN seeks a Trauma Registry Analyst Supervisor to lead the registry team, oversee data abstraction and coding, and ensure timely submissions to national registries. The role supports Level I trauma designations across multiple states and requires strong HIPAA compliance and data quality focus.

The supervisor collaborates with HIM, EMS, and clinical staff, guiding workflow and professional development while ensuring accuracy and regulatory compliance.

Qualifications

• Undergraduate degree in Health Information Management or related field required.
• Professional certifications in trauma registry standards are required or preferred.
• Experience in data abstraction and ICD-10 coding in a trauma setting advised.

Responsibilities

• Direct and perform functions to maintain the trauma registry database.
• Identify trauma patients and collect data from multiple electronic sources.
• Audit data via IRR processes to ensure registry accuracy and compliance.
• Maintain trauma database accuracy through validation, backups, and updates.
• Protect patient data confidentiality and release information only to authorized personnel.
• Ensure compliance with State/National Trauma Databank standards and reporting guidelines.
• Oversee daily workflows and supervise Trauma Registry staff performance reviews.
• Collaborate with hospital staff and external sources for registry activities.
• Coordinate all trauma registry duties during trauma center designation visits.
• Serve as a regional/national resource and maintain CEUs for certifications.

Skills

Leadership

Data Abstraction

Quality Assurance

Education

Undergraduate degree in Health Information Management

AAAM AIS course

ICD-10 course refresher

CSTR - Certified Specialist Trauma Registry

CAISS – Certified Abbreviated Injury Scale Specialist

RHIT - Registered Health Information Technician

8-hour Trauma Registry course

Job description

Job Details

Job Location: Trauma Admin - Memphis, TN, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, A Brief OverviewThis role leads the Trauma Registry Analyst team and oversees the accurate collection, abstraction, coding,analysis, and reporting of clinical data for all trauma records that meet inclusion criteria. The supervisor ensuresrecords are coded accurately using ICD-10 and AIS standards and that required data are organized, validated,and submitted to authorized end users and third-party registries. This role supports the Level I Trauma Center'sdesignations in Tennessee, Mississippi, and Arkansas; American College of Surgeons verification; andparticipation in the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP) byensuring timely submissions during each call-for-data period. The supervisor models behavior consistent withRegional One Health's vision statement.

What you will do

• Participates, in conjunction with the Trauma Registry Analyst, in directing and performing all functionsrelated to maintaining the trauma registry database, including the identification of trauma patients,collection of data from multiple electronic sources and medical records, and accurate data entry.
• Reviews medical records and charts as part of Inter Rater Reliability (IRR) audits to accurately abstractand record registry data, ensuring compliance with established registry standards and guidelines.
• Maintains accuracy of the trauma database through validation, hardware and software maintenance andupgrades, data dictionary changes and regular backups.
• Protects and maintains confidentiality of patient data maintained within the registry. Release registryinformation only to authorized persons, in accordance with departmental policies, HIPAA/ compliancepolicies and procedures.
• Ensures trauma registry analysts meet all data collection and submission requirements in accordancewith State and National Trauma Databank standards and reporting guidelines.
• Directs daily workflow processes while continually assessing workflow procedures for maximumefficiency.
• Leads the strategic planning and implementation of new or revised information technology, includingimport functions, interfacing tools, application systems, and automation for the trauma database.
• Supervises the day to day activities of assigned Trauma Registry staff to include participation inperformance reviews in collaboration with the Trauma Program Manager.
• Confers and work collaboratively with medical/hospital staff, HIM department, EMS services, referringfacilities and other external data sources in compliance with iRESPECT standards and promotingpatient/customer satisfaction to implement registry activities.
• Coordinates all trauma registry database related responsibilities during a trauma centerdesignation/verification visit. Includes participation in PRQ preparation, chart selection, and chartpreparation.
• Functions as a regional, state and national resource in the management of a trauma database and alsoparticipates in collaborative State projects. Maintains personally required CEUs for certifications annuallyas required by ACS and or states. Maintains records of required CEUs of the Trauma Registry staff asrequired by ACS and or states.
• Supervises adherence to hospital policies and procedures and standards through observation, medicalrecord review, staff feedbacks and other appropriate sources.

Qualifications

• Undergraduate degree in Health Information Management; Computer Science (with healthcareexperience), Nursing, or related field Required and
• Completed an approved 8 hour Trauma Registry course Required and
• Current in most recent version of AAAM’s AIS course Required and
• Current ICD-10 course or refresher within 5 years Required
• CSTR - Certified Specialist Trauma Registry ATS within 1 Year Required
• CAISS – Certified Abbreviated Injury Scale Specialist (AAAM) within 18 Months within 1-1/2 Yrs Requiredand
• RHIT - Registered Health Information Technician Upon Hire Preferred
• Minimum 3 years experience in trauma date base coding/abstraction i.e. DI's, V7 Collector or,ImageTrend Required
• Previous research experience Preferred
• Reporting writing experience with DI Report Writer, or ImageTrend Preferred

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently