Trauma Registrar

Brown University Health; Providence (RI); On-site; USD 33,000 - 55,000; Full time

Job summary

Brown University Health’s Trauma Registrar supports the Trauma Registry at the state’s only ACS‑verified Level I center, handling data collection, abstraction and entry into the TraumaOne database to support performance improvement.

The role emphasizes accuracy, timely coding with ICD-10, and collaboration with the Trauma Program Manager to meet Joint Commission and NTDB standards.

Qualifications

• High school graduate required; degree preferred in Medical Record Management or health science.
• Completion of Trauma Registrar course within 9 months of hire.
• Certification in Injury Severity Scoring/AIS within 1 year of employment.
• CCA or CCS certification highly desirable.

Responsibilities

• Enter documented injuries and care into the TraumaOne database.
• Assign diagnoses and procedures using ICD-10 and AAAM coding systems.
• Maintain 80% of cases completed within 60 days of discharge.
• Foster data integrity through validation and dictionary updates.
• Collaborate with the Trauma Program Manager to maximize abstracting efficiency.
• Assist in ACS site visit preparation and interdisciplinary coordination.
• Comply with hospital policies and participate in professional development.

Skills

ICD-10 coding

Data entry

Data abstraction

Medical terminology

Professional collaboration

Education

Associate or Bachelor’s degree in Medical Record Management or related health science

Tools

TraumaOne database

Microsoft Office

Job description

Job Description

The Trauma Registrar is an integral member of the Trauma Registry. As the only ACS verified Level I Trauma Center in the state, we provide essential trauma care to over 4,200 patients admitted with traumatic injuries every year. The Trauma service relies on the Trauma Registry to support the performance improvement process that is integral to our hospital’s American College of Surgeons verification status. Under the direction of the Trauma Program Manager, the registrar assures accurate, timely, and comprehensive data collection, coding and entry into the TraumaOne database.

Summary

Job Description

The Trauma Registrar is an integral member of the Trauma Registry. As the only ACS verified Level I Trauma Center in the state, we provide essential trauma care to over 4,200 patients admitted with traumatic injuries every year. The Trauma service relies on the Trauma Registry to support the performance improvement process that is integral to our hospital’s American College of Surgeons verification status. Under the direction of the Trauma Program Manager, the registrar assures accurate, timely, and comprehensive data collection, coding and entry into the TraumaOne database.

The chief responsibility of a registrar is to enter into the TraumaOne database the documented injuries and care provided to trauma patients admitted to the hospital.

Responsibilities

Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another.

• Primary role is the collection, abstraction and entry of clinical data of admitted trauma patients. The data will be accurately and timely entered into the TraumaOne database following the Data Entry Policy within the Trauma Registry. This activity ensures the hospital is in compliance with all standards as they relate to Joint Commission, American College of Surgeons, National Trauma Data Bank (NTDB) and American Burn Association.
• Utilizing trauma database inclusion criteria, the registrar identifies and enters patients into the trauma database.
• Assign diagnosis and procedural codes to trauma patient’s injuries utilizing ICD-10 and AAAM coding systems.
• Each registrar will be current with records. At a minimum 80% of cases must be completed within 60 days of patient discharge.
• Participates in data validation process to ensure the integrity of the collected data. Each registrar is expected to have a 95%, or better, accuracy rate per the Data Validation form established within the Trauma Registry.
• Actively participates in updating data dictionary or other reference documents that facilitate increased productivity and accuracy.
• Collaborates with the Trauma Program Manager in maximizing the efficiency of abstracting the required data elements from the medical record and other available sources by reporting critical gaps in the medical record documentation.
• Actively participates in ongoing preparation for the American College of Surgeons (ACS) site visit.
• Collaborates in a professional manner with all members of the healthcare team to promote the goals and objectives of the Division of Trauma.
• Participates in professional development/educational activities to ensure advancement of skills and knowledge of trauma care and data information systems.
• Complies with all institutional and departmental policies, procedures and objectives.
• Other duties as assigned by the Trauma Program Manager.

MINIMUM QUALIFICATIONS

• High School graduate or equivalent required. Associate’s or bachelor’s degree in Medical Record Management or related health science field preferred.
• Completion of Trauma Registrar course within 9 months of hire
• Certification in Injury Severity Index Scoring/AIS within 1 year of employment.
• CCA or CCS certified highly desirable.

Experience, Knowledge, Skills

• Solid knowledge of anatomy required.
• Strong medical terminology background required with at least 2 years of healthcare experience.
• Solid knowledge of ICD-10- CM preferred.
• Knowledge of database management and Microsoft Office Suite required.
• Ability to represent the organization and serve consumers in a professional manner and promote a positive image of the organization.
• Work requires high degree of initiative, judgment, discretion, and ability to function independently.
• Must be detailed oriented and possess strong organizational skills.

Supervisory Responsibility

None.

Pay Range

$24.29-$40.07

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type

M-F 8:00am-5:00pm

Work Shift

Day

Daily Hours

8 hours

Driving Required

No