Transportation Secretary

Red Mesa Unified School District; Teec Nos Pos (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Red Mesa Unified District Transportation Office in Teec Nos Pos, AZ seeks a Transportation Secretary to perform confidential secretarial tasks and support for the district transport department. Duties include greeting visitors, handling mail, maintaining records, and preparing travel and expense documents for district vehicles.

The role requires typing, basic office software skills, and the ability to communicate in Navajo and English.

Qualifications

• High School diploma or equivalent.
• Secretarial or office support experience helpful.
• Must be able to type and manage basic office software confidently.

Responsibilities

• Greet visitors and screen calls, provide information as needed.
• Prepare purchase requisitions and handle mail.
• Maintain files for transportation forms and travel records.
• Input data for vehicle assignment and generate reports (fuel, miles).
• Communicate effectively with bus drivers and maintenance staff.
• Ensure confidentiality of information and maintain office supplies.

Skills

Typing 50 wpm

Bilingual Navajo/English

Verbal communication

Written communication

Education

High School diploma or equivalent

Tools

Excel

Word

Job description

Transportation Secretary

Red Mesa Unified District Transportation Office - Teec Nos Pos, Arizona Open in Google Maps

This job is also posted in Red Mesa Unified School District

Job Details

Job ID: 5243255

Application Deadline: Posted until filled

Re-Posted: Oct 15, 2026 6:00 AM (UTC)

Starting Date: Nov 16, 2026

Job Description

TITLE: Transportaton Secretary

EMPLOYMENT TERMS: Twelve (12) Months

SALARY CLASSIFICATION: Classified Salary Non -Exempt

General Statement of Responsibilities:To carry out secretarial duties as specified by the Lead Transportation confidentially and responsibly. To demonstrate a caring and understanding relationship with parents and students; to have a positive working relationship with administration and staff, to assist in assuring the smooth and efficient operation of the office.

Duties and Responsibilities

• Greets visitors, answers and screens telephone calls and provides information as appropriate.
• Prepares purchase requisitions as needed.
• Handles incoming and outgoing mail.
• Maintain files of Transportation forms for travel request, per diem, requisitions, leaves, etc.
• Receives and posts transportation requests and prepares travel authorization and maintains travel records.
• Assist in the preparation of multiple departmental reports.
• Schedules appointments and maintain directors calendar and schedules staff meetings when necessary
• Prepares necessary paperwork for vehicle assignment throughout the district and inputs relevant data to the record file.
• Handles a variety of correspondence, reports and other materials; confidentiality of information.
• Assist staff as requested with secretarial and clerical services.
• Maintains office supplies and ensure s that office equipment functions properly.
• Records and file purchase orders, invoices, and requisitions for outside vendors.
• Typing, filing, phone, and work with vendors as necessary.
• Generate reports for fuel consumption, miles traveled, travel within the district, etc.
• Must relate and communicate effectively to bus drivers, and maintenance. Performs other related tasks as assigned.
• The district reserves the rights to amend this job description as necessary.
• Performs other related tasks as assigned.

Certification: Arizona Fingerprint Clearance Card

Skills Required:Typing at 50 wpm, computer, spreadsheet, and word processing; operation of office equipment, both written and verbal communication skills, must be bilingual Navajo/ English language.

Knowledge Required:Basic office procedures

Qualifications

• Knowledge of invoicesprocedures
• Warehouse experience helpful
• Good writing and voice communication skills
• Good math skills
• Typing/keyboarding skills necessary
• Arizona Driver License

Education:High School diploma or equivalent

Experience:One to three years of experiences. Business skills training and Computer Skills. Preferable in a school setting

Supervision:Must use own initiative and judgement

Responsibility:Responsible for confidential records and access to confidential records, maintaining a positive relationship with staff/community.

License:Drivers License

Physical Requirements:Must be able to operate office equipment and computer. Occasional stooping, bending and /or light lifting.

Working Environment: Routine discomforts

Commitment and Dependability:

• Willingness to be an integral member of a successful team
• Dedication to providing the highest level of service
• Adherence to policies and procedures

Position Expectations

Time Management:Must plan two to twelveweeks in advance

Stress Management:Moderate/Low stress with intermittent time deadlines

Evaluation Procedure:In accordance with provisions specify in district board policy

Supervised By:Transportation Supervisor

Supervision:None

Position Type: Full-Time

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Christie Begay , Human Resources Assistant
• Administration Office
• Phone: [phone]
• Email: [e-mail]

Map