Transportation Secretary

Montgomery-Public-Schools; Pike Road (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Montgomery Public Schools in Pike Road is seeking a Transportation Secretary to support the Transportation Department with office management, scheduling, data handling, and clear communication with schools and the public.

The role reports to the Transportation Director, follows a 240-day salary schedule, and requires a high school diploma, proficiency with standard office software, strong organization, discretion, and punctual attendance.

Qualifications

• High school diploma.
• Ability to meet suitability criteria for employment and/or certification/licensure under applicable Alabama regulations.
• Knowledge of general office procedures and computer software programs including spreadsheets, word processing, databases, presentation software, etc.
• Demonstrated proficiency in oral and written communication skills.
• Effective interpersonal skills with an emphasis on communication and collaboration with diverse groups.
• Ability to work independently, prioritize tasks, and perform assignments accurately and on time.
• Ability to use technology to communicate, manage data, and produce reports.
• Physical strength, mobility, dexterity, stamina, and acuity to perform duties.
• Ability to be punctual and in regular attendance.
• Board may require related alternatives.

Responsibilities

• Demonstrates support for the school system and its vision, goals, and priorities.
• Answers questions and responds to requests from schools and the general public; resolves issues or refers requests as appropriate.
• Performs routine clerical functions and prepares correspondence, research, reports, and materials for efficient operations.
• Prepares and submits information for Board agenda when assigned.
• Maintains accurate filing systems and data as directed.
• Obtains, gathers, and prepares for presentation pertinent data as needed.
• Uses office technology to complete job responsibilities as assigned.
• Communicates effectively using phones, email, and other delivery methods as directed.
• Performs duties in a courteous, professional manner.
• Arranges for technical support and maintenance of office technology and equipment.
• Attends and participates in meetings as directed.
• Maintains confidentiality regarding school/workplace matters.
• Shows initiative to identify problems and opportunities for improvement.
• Reports problems or irregularities to appropriate personnel.
• Responds to inquiries and feedback in a timely manner.
• Maintains and submits reports and correspondence timely and accurately.
• Uses and cares for equipment and supervises others in its use.
• Collaborates effectively as a team member.
• Serves on committees and task forces as required.
• Adheres to district rules and policies.

Skills

Communication skills

Interpersonal skills

Independent worker

Punctuality

Problem solving

Education

High school diploma

Tools

Office software (spreadsheets)

Word processing

Databases

Presentation software

Job description

Our Mission: Empowering minds, shaping future leaders.

Our Vision: We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.

POSITION: Transportation Secretary

LOCATION: Pike Road Transportation Department

REPORTS TO: Transportation Director

FLSA STATUS: Non-Exempt

TERMS: 240-day position paid following the board-approved salary schedule

JOB GOAL:

• To assist designated school system supervisor(s), managers, or other designated staff members by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.
• To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.

QUALIFICATIONS:

1. High school diploma.
2. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 20026457.
3. Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.
4. Demonstrated proficiency in oral and written communication skills.
5. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
6. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
7. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
8. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
9. Ability to be punctual and in regular attendance.
10. Such alternatives to the above qualifications as the Board may require.

PERFORMANCE RESPONSIBILITIES:

1. Demonstrates support for the school system and its vision, goals, and priorities.
2. Answers questions and responds to requests from the schools and general public; resolves issues in assigned area or refers requests as appropriate.
3. Performs routine clerical functions. Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations.
4. Prepares and submits information and/or recommendation for Board agenda as assigned, if applicable.
5. Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.
6. Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.
7. Uses office technology/software to complete job responsibilities as assigned.
8. Communicates effectively and engages in office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.
9. Performs duties and represents the system in a courteous, positive and professional manner.
10. Arranges for technical support, servicing, and effective operation of office technology and office machines as assigned.
11. Attends and participates in meetings as directed.
12. Maintains appropriate confidentiality regarding school/workplace matters.
13. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
14. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
15. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
16. Maintains and submits reports, records, and correspondence in a timely and accurate manner.
17. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
18. Uses effective collaboration skills to work as a productive team member.
19. Serves on school system committees, tasks forces, and representatives groups as required.
20. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
21. Reports absences and takes leave in accordance with Board policies and procedures.
22. Performs any other job-related duties as assigned by supervisor(s).

EVALUATION: Job performance will be evaluated in accordance with provisions of the State Department of Education and/or Pike Road Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.

The Pike Road Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups.

Please ensure that you have uploaded the following documents to your application:
1) Letter of Interest
2) Resume
3) Transcript - Please note that candidates selected for hire must arrange for official transcripts to be sent directly from their educational institution to [e-mail] before recommendation for hire can be made to the Board of Education.