Transportation Scheduler

Advanced Behavioral Health, Inc.; Middletown (CT); Remoto; USD 25.000 - 30.000; Tempo pieno

Descrizione del lavoro

Advanced Behavioral Health, Inc. is seeking a Customer Service Transport Scheduler.

This REMOTE role starts with 2 months of onsite training in Middletown, CT before transitioning to fully remote work. You will schedule and dispatch drivers for School of Origin Transportation Program using the Route Genie app, handle urgent and non-urgent calls, and maintain professional relationships with provider partners.

Competenze

• Requires a high school diploma or GED.
• Minimum 2 years of experience in customer service, data entry, and tracking software.
• Excellent communication and professional interaction with providers and families.

Mansioni

• Receive last-minute schedule changes and update routes in Route Genie.
• Coordinate with Transportation Manager to resolve service issues.
• Maintain logs and enter data into spreadsheets/databases.
• Dispatch drivers to routes and communicate time-sensitive changes.
• Respond to questions about transportation issues and learn the Route Genie system.
• Process new student paperwork for transport and record shift activities.
• Maintain schedules using school calendars and referrals.

Conoscenze

Exceptional communication

Data entry

Time management

Organizational skills

Attention to detail

Under pressure

Multitasking

Verbal communication

Written communication

Formazione

High school diploma or GED

Strumenti

Route Genie

MS Office

Descrizione del lavoro

POSITION SUMMARY:

REMOTE ROLE: candidate will initially train onsite in the Middletown office for 2 months. Position will be REMOTE after training is completed. The Customer Service role will be responsible for as the transportation scheduler and providing support for School of Origin Transportation Program. This role will schedule and dispatch drivers to meet all required transports; via the integrated Route Genie App. Receive incoming urgent and non-urgent calls simultaneously operating the telephone and computer systems. This is a position requiring exceptional customer service and attention to detail. Applicant must have the ability to adjust to last minute changes and work with providers to schedule emergency pick-up or drop off of new or established students. Additionally, this position requires the applicant to cultivate strong relationships with provider partners to reduce the stress that comes with last minute schedule changes. This position will represent ABH® and its services in a positive and professional manner and adhere to ABH®’s best practices, guidelines, policies and procedures as established, promoting ABH® as a leader in behavioral healthcare in all interactions and work.

DUTIES AND RESPONSIBILITIES:

• Receives last minute schedule changes from DCF, Provider or Parent and makes the necessary applicable routing changes in the Route Genie tracking software;
• Working with Transportation Manager to address service issues;
• Maintain logs of the calls received and transportation cancellations or no-shows and will enter data into spreadsheets and databases as needed;
• Processes the routing and dispatching activities and assigns drivers to routes; may contact drivers to alert them of time sensitive schedule changes.
• Answers questions and concerns regarding transportation issues;
• Ability to learn and master scheduling software system (Route Genie)
• Data entry of new student’s paperwork for transport;
• Log reports on all activities occurring during the shift;
• Work schedule is 7:30 am – 3:30 pm;
• Flexibility to work other hours as needed;
• Attends annual Conflict of Interest training;
• Process same day and ongoing change requests as well as student build outs;
• Maintain student schedules while utilizing school calendars and student referrals;
• Other duties, as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High school diploma or general education degree (GED) required;

• 2+ years of experience in customer service data entry and tracking software systems a must;

KNOWLEDGE/SKILLS/ABILITIES:

• Must have exceptional communication skills and a great customer service attitude at all times;
• Strong data entry and computer skills including MS Office (excel, word, outlook) and dispatch software;
• Knowledge of grammar and punctuation;
• Learning and mastering our transportation scheduling software system;
• Must be able to work in a fast-paced environment, quickly respond to changes in schedules and be able to meet critical deadlines each day with confidence and a positive attitude;
• Accuracy and attention to detail;
• Ability to work in high pressure situations;
• Exceptional time management and organizational skills;
• Demonstrated ability to work with a minimum of supervision;
• Strong attention to detail; ability to work on multiple tasks and meet deadlines;
• Strong written and verbal communication skills required;
• Other duties may be assigned