TRANSPORTATION PROJECT INQUIRIES COORDINATOR (TECHNICAL MANAGER V)

State of Illinois; Schaumburg (IL); Hybrid; USD 73,000 - 121,000; Full time

Benefits offered by this job

Flexible work schedules

Hybrid scheduling

Health Insurance

Pension Plan

Paid time off and holidays

Tuition Reimbursement

Job summary

State of Illinois is seeking a Transportation Project Inquiries Coordinator to serve as the district’s primary coordinator for executive, legislative, municipal, and public transportation inquiries.

You will manage responses from municipalities and legislators, coordinate FOIA requests, and provide technical coordination between district bureaus and external stakeholders. The role requires strong communication and knowledge of transportation programs.

Qualifications

• Bachelor’s degree in public administration, urban or transportation planning, civil engineering, or closely related field.
• Excellent written and verbal communication skills.
• Knowledge of FOIA procedures and public records management is preferred.

Responsibilities

• Serve as district coordinator for executive, legislative, municipal, and public transportation-related inquiries.
• Coordinate, review, prioritize, and monitor inquiries to ensure timely, accurate responses.
• Manage and coordinate FOIA requests with the department FOIA Officer to meet deadlines and compliance.
• Coordinate with district bureaus, engineering staff, administrative personnel, and legal representatives to gather records and technical information for responses.
• Act as liaison between district and municipalities, legislators, and external stakeholders regarding transportation concerns.
• Prepare executive summaries, reports, and briefing materials for non-technical audiences.

Skills

Communication skills

Public administration knowledge

FOIA knowledge

Education

Bachelor’s degree in public administration, urban or transportation planning, civil engineering, or closely related field

Job description

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TRANSPORTATION PROJECT INQUIRIES COORDINATOR (TECHNICAL MANAGER V)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents -> Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 59592IPR# 26-01583

Opening Date: 10/27/2026

Closing Date: 11/12/2026

Agency: Department of Transportation

Position Title: Technical Manager V

Salary: Anticipated Starting Salary: $6,519 Monthly; Full Range: $6,519 - $10,831 Monthly

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: NR916 Protech Teamsters

Work Hours: 8:00am - 4:15pm Monday - Friday with 45-minute lunch

Work Office: Office of Highways and Intermodal Project Implementation, Region 1 /District 1 /Bureau of Administrative Services

Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger- something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under the Engineer of Program Development directions, serves as the district’s primary coordinator for executive, legislative, municipal, and public transportation-related inquiries. Coordinates responses to requests received from municipalities, legislators, the Office of the Secretary of Transportation, and other governmental entities regarding highway construction projects, transportation programs, and district operations. Manages, tracks, and coordinates all district Freedom of Information Act (FOIA) requests with the department FOIA Officer in the Office of Chief Counsel (OCC) to ensure compliance with the Illinois Freedom of Information Act and all statutory deadlines. Provides technical coordination, communication support, and liaison services between district bureaus, executive management, and external stakeholders.

Essential Functions

• Serves as the district’s primary coordinator for executive, legislative, municipal, and publictransportation-related inquiries involving highway construction projects, transportation operations,infrastructure improvements, and departmental activities.
• Coordinates, reviews, priorities, and monitors inquiries to ensure responses are accurate, professional,and completed within established deadlines.
• Manages, tracks, and coordinates all district Freedom of Information Act (FOIA) requests with thedepartment FOIA Officer in compliance with the Illinois Freedom of Information Act and ensures allstatutory deadlines are met.
• Coordinates with district bureaus, engineering staff, administrative personnel, and legal representativesto gather records and technical information necessary for FOIA responses and executivecorrespondence.
• Serves as the liaison between the district and municipalities, legislators, the Office of the Secretary ofTransportation, public agencies, and external stakeholders regarding transportation-related concernsand project information.
• Reviews and interprets technical transportation and highway construction information to prepareexecutive summaries, reports, briefing materials, and formal responses for non-technical audiences.
• Maintains organized tracking systems, databases, records, and reporting procedures related toinquiries, correspondence, FOIA requests, and executive communications.
• Coordinates communication and follow-up activities among district bureaus and management staff toensure consistency, accuracy, and timely completion of assignments.
• Identifies sensitive, high-profile, or politically significant issues and coordinates appropriate response efforts with district leadership and executive management.
• Assists district leadership with special projects, communication initiatives, stakeholder coordinationefforts, and administrative support activities involving transportation programs and operations.
• Exercises independent judgment in prioritizing assignments, resolving procedural issues, andcoordinating activities among multiple organizational units.
• Establishes and maintains effective working relationships with internal staff, municipalities, legislators,executive offices, governmental agencies, contractors, consultants, and members of the public.
• Ensures compliance with departmental policies, administrative directives, FOIA regulations, departmentFOIA Officer directives, and established communication procedures.
• Performs duties in accordance with departmental safety policies. Performs all duties in a mannerconducive to a fair and equitable treatment of all employees.
• Performs other duties as assign.

Minimum Qualifications

• Completion of a bachelor’s degree majoring in public administration, urban or transportationplanning, civil engineering, or a closely related field such as public policy, finance, businessmanagement, or economics PLUS three years of related experience OR Elevenyears of related experience.

Preferred Qualifications

• Ability to interpret and communicate technical transportation and construction information clearly andeffectively to executive management, legislators, municipalities, and the public.
• Extensive knowledge of highway construction principles, transportation programs, infrastructureoperations, and public works administration.
• Working knowledge of the Illinois Freedom of Information Act, statutory compliance requirements,and public records management procedures.
• Excellent written and verbal communication skills with the ability to prepare professionalcorrespondence, reports, executive summaries, and briefing materials.
• Knowledge of project implementation procedures and departmental organizations.
• Knowledge of departmental policies, transportation project delivery processes, and governmentaladministrative procedures.
• Ability to develop and maintain tracking systems and workflow processes to improve efficiency,accountability, and statutory compliance.

Conditions of Employment

• Valid driver’s license.
• Occasional districtwide travel.
• Successful completion of a background screening.
• The conditions of employment listed here are incorporated and related to any of the job duties aslisted in the job description.

About the Agency

The Illinois Department of Transportation is seeking to hire a Transportation Project Inquiries Coordinator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment.We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities.Employees also receive a robust benefit package including:

• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.