Transportation Project Budget & Billing Administrator

HILGARTWILSON, LLC; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Job summary

Colliers Engineering & Design in Miami, FL is seeking a Project Administrator to join the Construction Engineering & Inspection team. You will support project budgets, setup new projects, and manage billings while ensuring accuracy and compliance with FDOT specifications.

The role requires strong math and analytical capabilities, exceptional organization, and clear communication. Experience with BST/CRM and Excel is a plus, and the position offers growth opportunities within a collaborative

Qualifications

• Strong mathematical and analytical abilities required.
• Attention to detail and excellent organizational skills.
• Ability to communicate effectively with multiple project managers.

Responsibilities

• Use software to assist project managers in managing project budgets.
• Track proposals and opportunity pipelines within CRM software, track purchase orders, invoice clients, run financial reports, revenue recognition, and track and coordinate sub-invoice payments.
• Ensure work is completed in accordance with FDOT specifications.
• Coordinate with other departments and disciplines within the firm as needed.
• Prepare/review contracts and agreements prior to signature; follow up on executed agreements.
• Troubleshoot billing inquiries with clients.
• Prepare invoices and QA/QC reviews.
• Prepare application paperwork and submit packages to agencies and boards.

Skills

Math skills

Analytical skills

Organizational skills

Communication skills

Time management

Education

Engineering technology degree or related field

Tools

BST

CRM

Excel

Job description

Colliers Engineering & Design in Miami, FL is seeking a Project Administrator to join the Construction Engineering & Inspection team. You will support project budgets, setup new projects, and manage billings while ensuring accuracy and compliance with FDOT specifications.

The role requires strong math and analytical capabilities, exceptional organization, and clear communication. Experience with BST/CRM and Excel is a plus, and the position offers growth opportunities within a collaborative