Transportation Project Admin & Coordination Specialist

Tetra Tech, Inc.; Florida; On-site; USD 36,000 - 55,000; Full time

Job summary

Tetra Tech, Inc. is seeking an Administrative Assistant for the Miami Transportation Group. This role provides administrative and operational support to the Transportation Regional Manager, assists with project coordination, budgeting, invoicing, and records management.

You will coordinate meetings, travel, communications, and contribute to business development efforts. A detail-oriented, team-focused professional is encouraged to apply.

Qualifications

• High School Diploma or GED required.
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Adobe Pro.
• Exceptional attention to detail.
• Strong written and verbal communication with all levels of management and peers.
• Excellent organizational skills and ability to multi-task, work under pressure, prioritize time and maintain confidentiality.
• Able to adapt quickly to changing priorities.
• Able to work with minimal supervision and as part of a team.

Responsibilities

• Provide administrative and operational support to the Transportation Regional Manager.
• Assist with project coordination, including tracking schedules, budgets, deliverables, and other project activities.
• Support project financial administration, including invoicing, expense tracking, and coordination with accounting.
• Organize and maintain project records, contracts, correspondence, and other documentation.
• Coordinate meetings, calendars, travel arrangements, and internal and external communications.
• Assist with business development activities, including proposal preparation, client coordination, and marketing.
• Support daily office operations and coordination among staff, clients, and subconsultants.
• Perform other administrative and project support duties as assigned.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Multi-tasking

Adaptability

Teamwork

Minimal supervision

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Teams

Adobe Pro

Job description

Tetra Tech, Inc. is seeking an Administrative Assistant for the Miami Transportation Group. This role provides administrative and operational support to the Transportation Regional Manager, assists with project coordination, budgeting, invoicing, and records management.

You will coordinate meetings, travel, communications, and contribute to business development efforts. A detail-oriented, team-focused professional is encouraged to apply.