Administrative Assistant

Tetra Tech; Florida; On-site; USD 35,000 - 52,000; Full time

Job summary

Tetra Tech is seeking an Administrative Assistant in our Miami Transportation Group. The role involves providing administrative and operational support to the Transportation Regional Manager and assisting with project coordination.

The ideal candidate will have a High School Diploma or GED, strong MS Word/Excel/PowerPoint/Teams/Adobe Pro skills, and excellent organizational and communication abilities. This position offers office-based work in Miami and opportunities to contribute to diverse

Qualifications

• Requires a High School Diploma or GED.
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Adobe Pro.
• Demonstrates exceptional attention to detail.
• Maintains a positive, can-do attitude.
• Strong written and verbal communication with all levels of staff.
• Excellent organizational skills with the ability to multitask and meet deadlines.

Responsibilities

• Provide administrative and operational support to the Transportation Regional Manager.
• Assist with project coordination, including tracking schedules, budgets, deliverables, and other project activities.
• Support project financial administration, including invoicing, expense tracking, and coordination with accounting personnel.
• Organize and maintain project records, contracts, correspondence, and other documentation.
• Coordinate meetings, calendars, travel arrangements, and internal/external communications.
• Assist with business development activities, including proposal preparation, client coordination, and marketing initiatives.
• Support daily office operations and facilitate coordination among staff, clients, and subconsultants.
• Perform other administrative and project support duties as assigned.

Skills

Attention to detail

Communication

Organization

Adaptability

Teamwork

Positive attitude

Education

High School Diploma or GED

Tools

MS Word

MS Excel

MS PowerPoint

Teams

Adobe Pro

Job description

The Opportunity

Our Miami Transportation Group is seeking an Administrative Assistant.

Why Tetra Tech

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Essential Job Functions

• Provide administrative and operational support to the Transportation Regional Manager.
• Assist with project coordination, including tracking schedules, budgets, deliverables, and other project-related activities.
• Support project financial administration, including invoicing, expense tracking, and coordination with accounting personnel.
• Organize and maintain project records, contracts, correspondence, and other documentation.
• Coordinate meetings, calendars, travel arrangements, and internal and external communications.
• Assist with business development activities, including proposal preparation, client coordination, and marketing initiatives.
• Support daily office operations and facilitate coordination among staff, clients, and subconsultants.
• Perform other administrative and project support duties as assigned.

Required Qualifications

• High School Diploma or GED required
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Adobe Pro
• Exceptional attention to detail
• Positive, can-do attitude
• Strong written and verbal communication skills with all levels of management and peers
• Exceptional organizational skills and the ability to multi-task, work under pressure, prioritize time effectively and meet deadlines while maintaining a high level of integrity and confidentiality - especially with matters concerning business and staff
• Able to adapt quickly to changing priorities
• Able to work with minimal supervision and as part of a team

Preferred Qualifications

• Experience working in engineering or related technical industry a plus

Physical Requirements

• Primarily sedentary work in an office environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing, walking, and light physical activity.
• May occasionally lift or move items such as files or office supplies up to 15-25 pounds.

Work Environment / Environmental Factors

• Primarily office-based.
• Standard indoor environmental conditions.
• Moderate noise levels consistent with a typical office setting
• Coordination with remote teams, corporate support teams, vendors, subconsultants, and client representatives.

About Tetra Tech

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities: LinkedIn: @TetraTechCareers X (Twitter): @TetraTechJobs

Additional Information

• Organization: 200 IEW