Transportation Executive Liaison

McClure Engineering Company; Ankeny (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

McClure Engineering Company seeks a Transportation Executive Liaison to provide high-level administrative support to the VP and Transportation Leadership. You will manage calendars, travel, emails, timesheets, expense reports, and prepare documents, ad hoc reports, and presentations while coordinating meetings and tracking deliverables.

In addition, you will support client relationship efforts and project success by scheduling client meetings, monitoring project lifecycles, assisting with

Qualifications

• 3-5 years of related experience in a high accountability, visible support position.
• Associate or bachelor’s degree highly preferred.

Responsibilities

• Administrative support for Vice President and Transportation Leaders, including reporting analytics, travel coordination, calendar support, email management, timesheet, and expense management, drafting and creating requested documents, communications, ad hoc reports, and presentations.
• Attend requested meetings - track deliverables and to-do assignments.
• Facilitating group and team meetings as directed by Vice President and Team Leaders.
• Support Team Member special recognition in partnership with Vice President and HR.
• Serve as a pulse for team culture needs.
• Ownership of various projects as determined by Vice President.
• Travel as needed with VP and Transportation Leaders
• Organizes requested client meetings for projects.
• Monitors the progress of client lifespan for the Transportation Team from initial project request to project closeout.
• Supports project documentation (feedback from clients, NPS surveys).
• Assisting Project
• Managers in financial budgeting, scheduling, and resource planning for new projects.
• Preparing project, project manager, and team performance reports.
• Project (opportunity, P numbers, and regular) and folder set up.
• Assist Project Mangers with change requests.
• Assists in communications for project proposals, contracts, and related needs.
• Monitors knowledge base of clients and evaluates future quoting considerations.
• Completes project billing process and related supplemental billing procedures.

Skills

Financial acumen

Communication skills

Team player

Office professionalism

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Transportation Executive Liaison

Description

Responsibilities:

50% - Support and Deliverables for Vice President/Transportation Leadership

• Administrative support for Vice President and key Transportation Leaders. Including but not limited to the following: reporting analytics and analysis, travel coordination, calendar support, email management, timesheet, and expense management, drafting and creating requested documents, communications, ad hoc reports, and presentations.
• Attend requested meetings - track deliverables and to-do assignments.
• Facilitating group and team meetings as directed by Vice President and Team Leaders.
• Support Team Member special recognition in partnership with Vice President and HR.
• Serve as a pulse for team culture needs.
• Ownership of various projects as determined by Vice President.
• Travel as needed with VP and Transportation Leaders

40% - Client Relationship & Project Success Support

• Organizes requested client meetings for projects.
• Monitors the progress of client lifespan for the Transportation Team from initial project request to project closeout.
• Supports project documentation (feedback from clients, NPS surveys).
• Assisting Project
• 'Managers in financial budgeting, scheduling, and resource planning for new projects.
• Preparing project, project manager, and team performance reports.
• Project (opportunity, P numbers, and regular) and folder set up.
• Assist Project Mangers with change requests.
• Assists in communications for project proposals, contracts, and related needs.
• Monitors knowledge base of clients and evaluates future quoting considerations.
• Completes project billing process and related supplemental billing procedures.

10% - Other Duties as Assigned

Knowledge, Skills, and Abilities:

• Ability to be regarded as a trusted and respected team member throughout McClure.
• Strong financial acumen.
• Ability to serve as an authority for questions/issues that arise from cross discipline group.
• Strong communication skills – both oral and written.
• Strong proficiency in Microsoft Office Suite
• Professional and positive personal presence while putting team first.

Education & Experience:

• 3-5 years of related experience in a high accountability, visible support position.
• Associate or bachelor’s degree highly preferred.

McClure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.