Transportation Executive Liaison

McClure; Ankeny (IA); On-site; USD 60,000 - 85,000; Full time

Job summary

McClure is seeking an Transportation Executive Liaison to provide high-level administrative support to the Vice President and Transportation Leaders. The role includes coordinating travel, calendars, emails, timesheets, and expenses, and preparing analytics, reports, and presentations for leadership review.

In this position you will help organize client meetings, monitor project lifecycles, and assist in budgeting, scheduling, and resource planning for new projects, with occasional travel

Qualifications

• 3-5 years in a high-accountability, visible support role.
• Associate or bachelor’s degree is highly preferred.

Responsibilities

• Provide administrative support to Vice President and Transportation Leaders, including analytics, travel, calendar, email, timesheet, expenses, documents, reports, and presentations.
• Attend requested meetings and track deliverables and to-do items.
• Facilitate team meetings and support recognition programs with HR.
• Serve as a culture advocate and own projects as directed by leadership.
• Travel as needed with VP and Transportation Leaders.
• Organize client meetings, monitor project lifecycles, and support project documentation and billing.

Skills

Administrative support

Travel coordination

Calendar management

Email management

Timesheet & expense management

Presentations

Reporting analytics

Microsoft Office

Communication skills

Education

Associate or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Responsibilities

• Administrative support for Vice President and key Transportation Leaders. Including but not limited to the following: reporting analytics and analysis, travel coordination, calendar support, email management, timesheet, and expense management, drafting and creating requested documents, communications, ad hoc reports, and presentations.
• Attend requested meetings - track deliverables and to-do assignments.
• Facilitating group and team meetings as directed by Vice President and Team Leaders.
• Support Team Member special recognition in partnership with Vice President and HR.
• Serve as a pulse for team culture needs.
• Ownership of various projects as determined by Vice President.
• Travel as needed with VP and Transportation Leaders

Job Type

Full-time

Description

Transportation Executive Liaison

Responsibilities

50% - Support and Deliverables for Vice President/Transportation Leadership

• Administrative support for Vice President and key Transportation Leaders. Including but not limited to the following: reporting analytics and analysis, travel coordination, calendar support, email management, timesheet, and expense management, drafting and creating requested documents, communications, ad hoc reports, and presentations.
• Attend requested meetings - track deliverables and to-do assignments.
• Facilitating group and team meetings as directed by Vice President and Team Leaders.
• Support Team Member special recognition in partnership with Vice President and HR.
• Serve as a pulse for team culture needs.
• Ownership of various projects as determined by Vice President.
• Travel as needed with VP and Transportation Leaders

40% - Client Relationship & Project Success Support

• Organizes requested client meetings for projects.
• Monitors the progress of client lifespan for the Transportation Team from initial project request to project closeout.
• Supports project documentation (feedback from clients, NPS surveys).
• Assisting Project
• 'Managers in financial budgeting, scheduling, and resource planning for new projects.
• Preparing project, project manager, and team performance reports.
• Project (opportunity, P numbers, and regular) and folder set up.
• Assist Project Mangers with change requests.
• Assists in communications for project proposals, contracts, and related needs.
• Monitors knowledge base of clients and evaluates future quoting considerations.
• Completes project billing process and related supplemental billing procedures.

Knowledge, Skills, And Abilities

• Ability to be regarded as a trusted and respected team member throughout McClure.
• Strong financial acumen.
• Ability to serve as an authority for questions/issues that arise from cross discipline group.
• Strong communication skills – both oral and written.
• Strong proficiency in Microsoft Office Suite
• Professional and positive personal presence while putting team first.

Education & Experience

• 3-5 years of related experience in a high accountability, visible support position.
• Associate or bachelor’s degree highly preferred.

McClure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.