Transportation Department Admin Specialist

Jefferson Parish School District; Marrero (LA); On-site; USD 32,000 - 45,000; Full time

Job summary

Jefferson Parish School District is seeking an Administrative Assistant for the Transportation Department in Marrero, Louisiana. The role involves coordinating daily activities, preparing and processing reports, and maintaining budgets and files.

The position requires at least 3+ years of clerical experience, strong communication skills, and proficiency with MS Office and database tools. The role emphasizes confidentiality, accuracy, and professional interaction with stakeholders and vendors.

Qualifications

• 3+ years of progressively increasing clerical experience.
• Strong communication skills in multiple settings and the ability to be an engaging change agent and culture-creator that can inspire and motivate.
• Exceptional analytical and problem-solving skills, with an ability to use quantitative and qualitative data to make decisions and recommendations.
• Collaborative management style, with a proven track record of working with diverse individuals at all levels to drive decision‑making and results.
• High degree of professionalism, with the ability to manage multiple competing priorities, while consistently demonstrating sound judgment and disciplined thinking.
• Experience in producing letters, memos, charts, and tables using Microsoft Access, Word, Excel, Power Point & Publisher.
• Experience in utilizing database management programs designated by the JPPSS.
• High School Diploma.

Responsibilities

• Prioritizes, screens, and distributes calls and mail for the Department of Transportation.
• Manages clerical activities including routine workflow and coordination with other departments.
• Schedules appointments for the Executive Director of Transportation.
• Performs clerical and bookkeeping duties for the Department of Transportation.
• Executes timekeeping and payroll for the Department of Transportation.
• Obtains approvals and issues budget codes for bills.

Skills

Detail-oriented

Communication skills

Analytical skills

Team collaboration

Multitasking

Education

High School Diploma

Tools

MS Office

Microsoft Access

Excel

Word

PowerPoint

Publisher

Job description

Jefferson Parish School District is seeking an Administrative Assistant for the Transportation Department in Marrero, Louisiana. The role involves coordinating daily activities, preparing and processing reports, and maintaining budgets and files.

The position requires at least 3+ years of clerical experience, strong communication skills, and proficiency with MS Office and database tools. The role emphasizes confidentiality, accuracy, and professional interaction with stakeholders and vendors.