Transportation Coordinator & Admin Specialist

Nazareth Prep; Emsworth (Allegheny County); Vor Ort; USD 36.000 - 48.000; Vollzeit

Zusammenfassung

Nazareth Prep is seeking a Transportation Administrative Assistant in Emsworth, PA to support the Director of Transportation with daily scheduling, records management, and communications with families and vendors.

The role is full-time, hourly, nonexempt, with standard school-year hours and flexibility to meet program needs. Candidates must have strong organizational skills and PA clearances or the ability to obtain them.

Qualifikationen

• Excellent written and verbal communication with team, staff, and mentors.
• Data entry, data edits, and reporting.
• Collect, manage and track paperwork and schedules.
• Attention to detail and ability to multitask in a dynamic environment.
• Ability to work well with the public and staff.
• Strong organization and analytical ability.
• Knowledge of office machines and databases.

Aufgaben

• Coordinate daily student transportation schedules, routes and assignments.
• Serve as a liaison between the Director of Transportation, parents, school staff, and vendors to coordinate transportation needs.
• Maintain accurate student transportation records including pickup/drop-off locations and emergency contracts.
• Process transportation registrations, changes, and cancellations.
• Monitor attendance and transportation exceptions, ensuring safety and accountability.
• Assist with transportation budgeting, invoicing and payment reconciliation.
• Maintain driver, vehicle and vendor documentation in compliance with regulations.
• Track and report transportation-related incidents, delays and service concerns.
• Respond promptly to parent inquiries and resolve transportation issues.
• Generate transportation reports and maintain departmental databases.
• Coordinate field trip transportation requests with the Director of Transportation.
• Support transportation planning for events and emergencies.
• Perform general administrative duties including filing, data entry and answering phone calls.
• Facilitate new hire training for “Driver Safety”.
• Must be able to transport students in agency vehicles as needed.
• Perform additional duties as assigned by supervisors.

Kenntnisse

Communication skills

Data entry

Recordkeeping

Attention to detail

Multitasking

Public interaction

Ausbildung

High School Diploma with 5 years administrative experience

PA clearances (Act 33, Act 34, PDE FBI) or ability to obtain

PA driver’s license

Tools

Office machines & database systems

Jobbeschreibung

Nazareth Prep is seeking a Transportation Administrative Assistant in Emsworth, PA to support the Director of Transportation with daily scheduling, records management, and communications with families and vendors.

The role is full-time, hourly, nonexempt, with standard school-year hours and flexibility to meet program needs. Candidates must have strong organizational skills and PA clearances or the ability to obtain them.